Contracts Manager

Seatrium Ltd; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

Seatrium Ltd in Singapore seeks an experienced Contracts Manager to align with the Project Management Team on contract administration needs and to guide the project team in applying contract terms. You will advise on deviations, manage change orders, and coordinate with procurement, legal and stakeholders to maximise project revenues.

The role requires a minimum of 10 years in contract management, strong negotiation skills, and proficiency in MS Office.

Qualifications

• Bachelor’s degree in business management or related disciplines.
• Minimum 10 years of contract management, administration, purchasing or contracting.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).
• Knowledge of contract law, accounting principles and finance.
• Superior attention to detail to spot inconsistencies in contracts.
• Able to negotiate terms and draft contracts.
• Strong negotiation and mediation skills.
• Ability to define problems, collect data and draw conclusions.
• Ability to work independently and in a team.
• Experience in Offshore, Engineering or Construction is an asset.

Responsibilities

• Ensures alignment with Project Management on contract administration needs and objectives.
• Ensures project team uses contracts properly and understands requirements.
• Advises stakeholders on deviations from contract requirements.
• Analyzes contract terms to identify risks and opportunities.
• Provides alternate mitigating contract articles and negotiates with customers.
• Writes contract letters, notices and other communications.
• Ensures required insurance is in place and certificates obtained from vendors.
• Manages contract administration to maximise project revenues.
• Manages change orders from identification to resolution and negotiates claims.
• Transfers originals of contractual documents to proper functions.
• Ensures contract information is accurate and up-to-date.
• Manages milestone and close-out activities and turnover of project.
• Checks payment-related notices meet contractual requirements.
• Liaises with stakeholders to prepare timely contract deliverables.
• Supports negotiations of claims, variations and disputes with contractors.
• Ensures communications between company and contractors align with agreements.
• Interfaces with project team and external vendors on cost, progress, payments and change orders.
• Liaises with teams to draft and file correspondence with clients, vendors and authorities.
• Attends progress meetings and shares detailed notes with stakeholders.
• Assesses changes and negotiates terms with customers and subcontractors.

Skills

Negotiation

Contract law

Analytical thinking

Attention to detail

Problem solving

Independent work

Teamwork

Microsoft Office

Education

Bachelor's degree in business

Diploma holders welcome

Tools

Microsoft Office

Job description

Responsibilities:

• Ensures alignment with the Project Management team on Project contract administration needs, objectives and requirements.
• Ensures the project team understands and utilizes the contracts properly.
• Advises the Project Management Team, Procurement Manager and Subcontracts Manager of company on aspects of Project execution which deviates from contract requirements.
• Analyses the contract terms and identify areas of possible risks and opportunities related to the application of contract clauses
• Provide alternate mitigating contract articles and successfully negotiate with customers with compelling arguments.
• Writes contract letters and other communications and notices.
• Ensures in liaison with the other functions that the required insurance coverage is timely put in place and that required insurance certificates are provided/obtained from vendors and subcontractors.
• Contract administration during project execution, ensuring that all aspects of the contract during the bidding and execution phase are addressed with the objective of contributing to maximise project revenues.
• Manages the change order process from identification to resolution of change: prepare, interfacing with involved functions, and negotiate any claims against or from client and vendors/subcontractors.
• Transfers originals of contractual documents to proper function(s), in accordance with the applicable procedures.
• Ensures that contractual information used by the project team is accurate and up-to-date.
• Manages contract milestone activities, and close-out activities, ensure orderly turnover of Project.
• Checks that milestone completion notices and other documents required for payment meet contractual requirements.
• Liaison with Project Management Team and relevant stakeholders to prepare and timely submission of deliverables under the contract.
• Supports in negotiations of claims, variations, changes and disputes with contractors in collaboration with Project Management, Legal Department and others as required.
• Ensures communication of changes to contracts to all key stakeholders.
• Ensures Procurement/Subcontracting’s contract administration and procurement/subcontracting procedures and processes meet contract requirements.
• Ensures communications between Company and contractors are consistent with terms and conditions in agreements.
• Interfaces with the project team, internal departments and external vendors on matters such as cost, performance, progress assessment, payments, reporting, trends, and change orders.
• Liaises with project team, participate to meetings, examine drafts, revise and file all correspondence having a contractual relevance exchanged during project execution with clients, vendors, subcontractors and authorities.
• Attends meetings to assess progress on projects which are in motion, and take detailed notes to share with stakeholders
• Negotiates contract terms and conditions with each relevant stakeholders – customer, vendor/subcontractor, analyzing potential risks involved with certain contract agreements and helping Company and Project Management Team better understand the information outlined in the contracts.
• Evaluates supplier/subcontractor claims entitlement and variation order under the contract requirements.
• Supports negotiations of claims, manage contractual changes and resolve disputes or conflict resolution with Contractors.

Qualifications:

• Bachelor’s degree in business management or related disciplines, Diploma holders with relevant experience are welcomed to apply.
• Minimum 10 years of experience in a contract management role, contract administration role, purchasing or contracting.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).
• Exemplifies knowledge of contract law, accounting principles and finance.
• Possesses superior attention to detail in order to spot inconsistencies in contracts.
• Ability in negotiating terms and drafting contracts.
• Has strong negotiation and mediation skills.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Able to work productively independently and as part of a team
• Must have excellent analytical thinking skills and problem solving abilities
• Previous experience as a project manager, or coordinating large projects is an asset.
• The candidate must also possess strong computer skills and have the ability to work within tight deadlines and handle multiple priorities at one time.
• Experience working in Offshore, Engineering or Construction areas.

Location(s):

• Seatrium (SG) Pte. Ltd.
  Tuas Yard
  51 Pioneer Sector 1, Singapore 628437
  (Islandwide transport provided)
• Seatrium (SG) Pte. Ltd.
  Tuas Boulevard Yard
  80 Tuas South Boulevard, Singapore 637051
  (Islandwide transport provided)

Working Hours:

Mon - Thu: 8:00am - 5:15pm
Fri: 8:00am - 4:30pm

We regret that only shortlisted candidates will be notified.

Please note that your personal data disclosed to Seatrium Limited and our group of companies, shall be used for the purposes of evaluation, and processing in accordance with our recruitment processes and policies. By providing your personal data, you have consented to the aforesaid purpose under the provisions of the Personal Data Protection Act 2012.