Contracts Executive (Façade & Rope Access Division)

DIAMOND GLASS ENTERPRISE PTE. LTD.; Singapore; On-site; SGD 4,000 - 6,400; Full time

Job summary

Diamond Glass Enterprise is seeking a Contracts Executive to oversee tender sourcing, bidding, project costing, and contract administration on façade projects in Singapore. You will coordinate with clients, consultants, suppliers, and internal teams, ensuring timely submissions and profitable outcomes.

The role involves handling government and private tenders, budgeting, cost control, compliance with Singapore construction regulations, and contributing to continuous process improvements within

Qualifications

• Diploma/degree in Quantity Surveying, Building, Civil Engineering, Construction Management, or related field.
• Minimum 2 years of experience in Contracts / QS / Construction / Maintenance industry.
• Fresh graduates with strong attitude may be considered.

Responsibilities

• Manage contract lifecycle from tender to post-contract documentation and compliance.
• Prepare cost estimates, budgets, pricing strategies, and monitor project spend to protect profitability.
• Maintain records of contracts, quotations, and project files; ensure ISO and company policy compliance.

Skills

Negotiation

Communication

Multi-project mgmt

Detail-oriented

Proactive

Problem-solving

Education

QS/Construction degree

Tools

MS Excel

Cost estimation software

Job description

About Us:

Diamond Glass Enterprise is a leading façade maintenance and rope access specialist in Singapore, serving hundreds of commercial, industrial, and high-rise buildings. With a strong track record, growing order book, and expansion plans, we are seeking driven individuals to join our Contracts & Commercial team.

Role Overview

The Contracts Executive plays a critical role in managing the full contract lifecycle — from tender sourcing and bidding to project execution and compliance. This role supports business growth, ensures project profitability, and maintains strong relationships with clients, suppliers, and internal stakeholders.

You will be directly exposed to real construction and façade projects, gaining valuable experience in contracts management, cost control, and business operations.

Key Responsibilities

1. Contract & Tender Management

• Monitor government and private tender portals (GeBIZ, Tender Board, Zycus, Pegaxis, etc.) daily
• Identify, evaluate, and recommend suitable tender opportunities
• Assist in preparation and submission of tenders and quotations
• Ensure all tender submissions are accurate, compliant, and on time

2. Project Costing & Budget Control

• Prepare cost estimates, budgets, and pricing strategies
• Track project costs against budgets to ensure profitability
• Support cost control, variation orders, and claims management

3. Contract Administration

• Manage pre- and post-contract documentation
• Maintain proper records of contracts, quotations, and project files
• Ensure compliance with contractual terms, ISO standards, and company policies
• Prepare reports for management review and audit purposes

4. Client & Stakeholder Management

• Build and maintain strong relationships with clients, consultants, and suppliers
• Coordinate with sales, operations, and project teams for smooth execution
• Attend site meetings, tender briefings, and project discussions

5. Business & Operational Support

• Work closely with Contracts Director to support business growth initiatives
• Follow up on quotations and convert leads into confirmed projects
• Track and prioritize job appointments from telesales/marketing teams

6. Continuous Improvement

• Contribute to process improvements and system enhancements
• Support digitalization and efficiency initiatives within the department

7. Compliance & Reporting

• Ensure compliance with Singapore construction regulations and standards
• Prepare documentation for internal and external audits
• Align contract activities with company goals and KPIs

8. Ad-Hoc Duties

• Undertake additional responsibilities as assigned by Management

Requirements & Qualifications

• Diploma / Degree in Quantity Surveying, Building, Civil Engineering, Construction Management, or related field
• Minimum 2 years of experience in Contracts / QS / Construction / Maintenance industry
• Fresh graduates with strong attitude may be considered

Technical Knowledge

• Understanding of contract administration and tender processes
• Knowledge of façade systems / building maintenance is an advantage
• Familiarity with cost estimation and project budgeting

Skills

• Strong negotiation and problem-solving skills
• Excellent communication (written & verbal)
• Ability to manage multiple projects simultaneously
• Detail-oriented with strong organizational skills
• Proactive, driven, and results-oriented mindset

Why Join Diamond Glass?

• Exposure to large-scale façade and rope access projects
• Fast career progression in a growing company
• Opportunity to work directly with leadership
• Strong learning environment in contracts, costing, and operations
• Performance-based growth and incentives

Career Progression Path

Contracts Executive → Senior Contracts Executive → Contracts manager → Contracts director