Contract Specialist

JSIT for WST (Wholesale Trade) by Singapore Business Federation (SBF); Singapore; On-site; SGD 35,000 - 60,000; Full time

Job summary

OM MATERIALS (S) PTE LTD, posted via JSIT WST, seeks a Contract Specialist to manage commodity import/export contracts, LC administration, and shipping coordination.

You will draft and review contracts, coordinate approvals, maintain records, support audits, and work with Finance on LCs; English and Chinese communications required.

Qualifications

• Diploma in Business Administration or Logistics & Supply Chain or higher.
• 1–2 years of relevant experience in shipping, logistics, contract administration, or related field.
• Sound knowledge of import/export contract management, contract administration, and Letters of Credit.

Responsibilities

• Draft, review, and coordinate standard commodity import/export contracts, agreements, and amendments.
• Work with internal stakeholders to facilitate timely contract reviews, approvals, and execution.
• Ensure contract documentation is complete, accurate, and properly maintained.
• Track contract milestones, obligations, and compliance requirements with timely follow-up.
• Maintain contract records and reporting within contract management systems.

Skills

Contract management

LC administration

Interpersonal skills

Analytical

English and Chinese communication

Education

Diploma in Business Administration

Diploma in Logistics & Supply Chain

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

This role is posted on behalf of OM MATERIALS (S) PTE LTD with support from the Singapore Business Federation (SBF) under the JSIT WST initiative. SBF/JSIT facilitates outreach and connections only and does not act as an employment agency. All hiring decisions are made solely by the hiring company.

Our member company is seeking a meticulous and motivated Contract Specialist to join the team In this role, you will play a critical part in managing and coordinating commodity import/export contracts, documentation, compliance tracking, Letters of Credit administration, and stakeholder collaboration to support efficient trading, shipping, and contractual operations.

Job Responsibilities:

• Draft, review, and coordinate standard commodity import and export contracts, agreements, and amendments to support the Company’s trading and shipping activities;
• Work closely with internal stakeholders to facilitate timely contract reviews, approvals, and execution;
• Ensure contract documentation is complete, accurate, and properly maintained;
• Track key contract milestones, obligations, and compliance requirements, ensuring timely follow-up and action;
• Maintain accurate contract records and reporting within contract management systems;
• Support audits by providing relevant contract documentation and information as required;
• Liaise with the Finance Department on the issuance and administration of Letters of Credit (LCs);
• Contribute to the smooth and efficient management of the Company’s shipping and contractual processes;
• Any other ad-hoc duties that may be assigned from time to time.

Job Requirements

• Diploma in Business Administration or Logistic & Supply Chain or higher;
• Minimum 1 to 2 years of relevant experience in shipping, logistics, contract administration, or a related field;
• Sound knowledge of import and export contract management, contract administration, and Letter of Credit is preferred
• Self-driven team player, strong interpersonal skills, analytical
• Highly organized and detail-oriented, with the ability to manage multiple priorities and work effectively under pressure;
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint;
• Strong written and verbal communication skills in English and Chinese, with the ability to communicate effectively with internal and external counterparts.

We thank all applicants for their interest. Due to the volume of applications, only shortlisted candidates will be contacted. Please note that applicants must already possess valid work authorization to work in Singapore at the time of application.