Contract & Procurement Executive

PERSOL; Singapore; On-site; SGD 22,000 - 37,000; Full time

Job summary

PERSOL is seeking a contract administrator to draft, review, and maintain contractual and procurement documents in line with company policies. The role involves engaging stakeholders and coordinating the creation and distribution of agreements and related documents.

Responsibilities include monitoring contract milestones, managing vendor relationships, and ensuring timely processing of purchase orders and related procurement activities.

Qualifications

• Experience in drafting, reviewing, and maintaining contractual and commercial documents.
• Experience with Work Orders, Purchase Orders, Shopping Carts, and related procurement processes.
• Familiarity with contract lifecycle management and compliance requirements.

Responsibilities

• Draft, prepare, review, and maintain contractual and commercial documents in accordance with policies.
• Engage stakeholders to gather and document service, procurement, and contractual requirements.
• Coordinate creation, publication, and distribution of contractual documents and amendments.

Skills

Contract administration

Procurement support

Vendor management

Administrative operations

Education

Diploma in Business Administration, Supply Chain Management, Procurement, Contract Management

Tools

SAP

Oracle

Ariba

Coupa

Job description

Leading Utilities Group company

Duration: 1 year, extendable/convertible

Working Location: Marina Bay Sands
Salary: Up to $3,300/month + completion bonus

Working hours: 08.30am – 6.00pm (Monday to Friday)

Job Duties

• Draft, prepare, review, and maintain contractual and commercial documents in accordance with company policies and procedures.
• Engage contract end-users and business stakeholders to gather, clarify, and document service, procurement, and contractual requirements.
• Coordinate the creation, publication, and distribution of contractual documents, agreements, amendments, and supporting documentation.
• Monitor contract validity, renewal dates, milestones, and compliance requirements.
• Maintain a centralized repository of contract records and documentation.

Procurement & Purchase Order Management

• Create and issue Work Orders (WO), Shopping Carts, Purchase Requisitions (PR), and Purchase Orders (PO) through internal procurement systems.
• Coordinate PO approvals and ensure adherence to procurement processes.
• Track PO status from issuance through confirmation, fulfilment, and closure.
• Prepare and obtain PO Completion Certificates, Service Acceptance Certificates, and related documentation upon project completion.
• Liaise with finance and procurement teams to ensure timely invoice processing and payment.

Vendor Management

• Serve as the primary administrative contact for vendors and service providers.
• Support vendor onboarding, registration, qualification, and documentation requirements.
• Maintain vendor records and ensure compliance with company policies.
• Monitor vendor performance, contract obligations, and service delivery commitments.
• Coordinate contract renewals, quotation requests, and vendor evaluations.

Administrative Support

• Prepare reports, presentations, and management updates related to procurement and contract activities.
• Track departmental budgets, expenditures, and purchase requests.
• Maintain accurate documentation and filing systems for audit readiness.
• Support internal and external audits by providing required records and documentation.
• Collaborate with cross-functional teams to ensure smooth execution of operational processes.
• Timely issuance of Contracts, Work Orders (WO), Purchase Orders (PO), PO confirmations, completion certificates, and related procurement documentation.
• Accurate and compliant contractual documentation.
• Effective vendor onboarding and relationship management.
• Well-maintained contract and procurement records for audit compliance.

Requirements

• Diploma in Business Administration, Supply Chain Management, Procurement, Contract Management, or a related field.
• Minimum 3-5 years of experience in contract administration, procurement support, or administrative operations.
• Experience handling Work Orders, Purchase Orders, Shopping Carts, and vendor-related processes.
• Familiarity with contract lifecycle management and procurement procedures.
• Experience supporting vendor management and commercial documentation.
• Experience with ERP systems such as SAP, Oracle, Ariba, Coupa, or equivalent is an advantage.

We regret to inform that only shortlisted candidates will be notified.