Construction Executive Assistant & Operations Coordinator

AVA GLOBAL MAINTENANCE SERVICES PTE. LTD.; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

AVA Global Maintenance Services PTE. LTD.

in Singapore seeks an Executive Assistant to provide comprehensive support to the CEO, working with senior management and multiple departments on executive operations, HR and foreign worker management, factory operations, project coordination, sales and tender administration in a fast-paced construction environment. You will manage calendars, prepare reports and briefs, coordinate with stakeholders, assist in manpower planning and document control,

Qualifications

• Bachelor's degree in Business Administration, Management, Engineering, Construction Management or related field.
• Minimum 3 years of relevant experience in Executive Assistant, Business Coordination, Operations or similar role.
• Exposure to project coordination, sales support, tender processes and basic construction drawings is an advantage.

Responsibilities

• Provide executive and administrative support to the Chairman and CEO, including calendars, meetings and confidential documents.
• Assist in HR, foreign worker and factory workforce management, including manpower planning and attendance.
• Coordinate project activities with teams, subcontractors and external stakeholders; monitor schedules and deliverables.
• Support sales, tender activities and preparation of proposals and marketing materials.
• Manage corporate administration, regulatory filings, document control and filing systems.
• Arrange travel, accommodations and personal schedules for senior leaders; handle ad hoc personal matters.
• Perform other executive support and coordination duties as assigned.

Skills

Communication

Interpersonal skills

Coordination

Multitasking

Problem-solving

Discretion

Adaptability

Independent work

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Excel

Word

PowerPoint

Job description

AVA Global Maintenance Services PTE. LTD.

in Singapore seeks an Executive Assistant to provide comprehensive support to the CEO, working with senior management and multiple departments on executive operations, HR and foreign worker management, factory operations, project coordination, sales and tender administration in a fast-paced construction environment. You will manage calendars, prepare reports and briefs, coordinate with stakeholders, assist in manpower planning and document control,