Project Operations Coordinator

GRANDWORK INTERIOR PTE LTD; Singapore; On-site; SGD 26,000 - 38,000; Full time

Job summary

GRANDWORK INTERIOR PTE LTD in Singapore seeks an proactive Administrative Assistant to support its project team. You will prepare documents, handle filing and data entry, and coordinate meetings with consultants and contractors.

Maintain project records, track deadlines, and assist with reports and presentations, ensuring accuracy and version control in a fast-paced construction environment.

Qualifications

• Nitec / Higher Nitec / Diploma in Business Administration, Project Management, or related field.
• 0–1 year of working experience (fresh graduates encouraged).
• Basic proficiency in MS Office (Word, Excel, PowerPoint).
• Able to handle filing, documentation, and data entry.
• Good communication skills and ability to work with different teams.
• Organized, responsible, and willing to learn.
• Able to work in a fast-paced environment common in Singapore projects.
• Familiarity with construction or engineering terms is an added advantage (not required).

Responsibilities

• Provide administrative support to the project team, including document preparation, filing, and correspondence.
• Maintain and update project documentation, records, and registers to ensure accuracy and accessibility.
• Assist with project scheduling activities, including tracking key dates, deadlines, and deliverables.
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items.
• Support communication between project team members, consultants, and contractors as directed.
• Assist in preparing reports, submissions, and presentations for internal and external stakeholders.
• Ensure proper version control and filing of project drawings, documents, and correspondence.
• Perform general administrative duties to support efficient project operations.

Skills

0-1 year experience

Communication

Organization

Data entry

Filing

Team coordination

Fast-paced environment

Construction terms familiarity

Education

Nitec / Higher Nitec / Diploma in Business Administration, Project Management, or related field

Tools

MS Office

Job description

GRANDWORK INTERIOR PTE LTD in Singapore seeks an proactive Administrative Assistant to support its project team. You will prepare documents, handle filing and data entry, and coordinate meetings with consultants and contractors.

Maintain project records, track deadlines, and assist with reports and presentations, ensuring accuracy and version control in a fast-paced construction environment.