Construction Document Controller | Prolog & ProjectWise

CES_SDC PTE. LTD.; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

CES_SDC PTE. LTD.

in Singapore is seeking a diligent Document Control professional to manage and coordinate project documentation across Prolog, ProjectWise, and internal servers, ensuring accuracy and up-to-date revisions. You will maintain drawing and revision control, prepare submissions, support QA/QC records, and generate reports to monitor workflow and deadlines, enabling smooth construction execution.

Qualifications

• Diploma or degree in Engineering or Business Administration or equivalent.
• Minimum 2–3 years in document control for construction/infrastructure projects.
• Hands-on experience with Prolog and ProjectWise.
• Familiarity with ISO 9001 documentation standards.
• Excellent attention to detail and communication skills.

Responsibilities

• Document control across Prolog, ProjectWise, and internal servers.
• Prepare submissions: shop drawings, method statements, RFIs, material approvals.
• Coordinate document flow between subcontractors and main contractor.
• Maintain revision control and issue latest drawings for construction.
• Archive and handover QA/QC docs, O&M manuals, and audit-ready records.
• Generate weekly/monthly reports on submission status, overdue items, and delays.

Skills

Attention to detail

Coordination & communication

ISO 9001 familiarity

QA/QC documentation

Prolog experience

ProjectWise experience

MS Excel

Engineering drawings knowledge

High-volume document management

Accountability & ownership

Education

Diploma / Degree in Engineering or Business Administration

Tools

Prolog

ProjectWise

Microsoft Excel

Job description

Job Scopes (Key Responsibilities):

1. Document Control (Multi-System Environment)

• Manage and control documents across:

• Prolog (Client / Consultant submissions)
• ProjectWise (Main contractor ↔ Subcontractor coordination)
• Internal Project Server (official records & site access)

• Ensure consistency of document revisions across all platforms

2. Submission Management (Prolog)

• Prepare, upload, and track submissions including:

• Shop drawings
• Method statements
• RFIs
• Material approvals

• Monitor submission status and ensure timely responses from consultants

• Maintain accurate submission registers and logs

3. Subcontractor Coordination (ProjectWise)

• Control document flow between subcontractors and main contractor

• Ensure compliance with:

• Naming conventions
• Document formats
• Workflow procedures

• Perform checks before submission to client via Prolog

4. Drawing & Revision Control

• Maintain control of:

• IFC drawings
• Shop drawings
• As-built drawings

• Ensure only latest approved drawings are issued for construction

• Prevent use of outdated or superseded documents on site

5. Filing, Archiving & Handover

• Maintain structured filing system

• Support compilation of:

• QA/QC documents
• O&M manuals
• Final handover documentation

• Ensure documents are audit-ready at all times

6. Reporting & Monitoring

• Generate weekly/monthly reports:

• Submission status
• Overdue items
• Approval timelines
• Highlight delays and coordinate follow-ups with relevant teams

Requirements: (Qualification & Experience):

• Only Singaporeans
• Diploma / Degree in Engineering, Business Administration, or equivalent
• Minimum 2–3 years in document control for construction/infrastructure projects
• Experience in PUB / LTA / large-scale ECP (Engineering, Procurement and Construction), water treatment / plant projects preferred
• Hands-on experience with:
• Prolog
• ProjectWise

• Proficient in Microsoft Excel (trackers list)
• Familiar with engineering drawings and document workflows
• Strong attention to detail
• Ability to manage high-volume documents under tight deadlines
• Good coordination and communication skills
• Strong sense of accountability and ownership
• Familiarity with ISO 9001 documentation standards
• Experience in QA/QC documentation and audits