Construction Admin Manager - Cross-Unit Projects

IRMS PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

IRMS PTE. LTD. is seeking an Administration Manager to support operations across our construction, renovation, and air-conditioning services in Singapore.

You will manage day-to-day office activities, coordinate across the three business units, liaise with site teams and subcontractors, and assist with quotations, invoicing, and project cost tracking. 5.5-day week, full-time employment.

Qualifications

• Experience: Minimum 1-2 years of admin experience in construction, engineering, interior design, or facilities.
• Education: Degree in related field.
• Skills: Proficient in Microsoft Office (Excel, Word) and basic bookkeeping or invoicing systems.
• Attributes: Highly discreet, detail-oriented, able to multitask across different project types, and capable of working in a fast-paced environment.

Responsibilities

• General Administration: Manage day-to-day office operations, handling correspondence, and filing.
• Cross-Entity Coordination: Assist with scheduling, documentation, permit applications, and basic operational tasks across three units.
• Project Support: Liaise with site supervisors, subcontractors, and technicians to coordinate timelines and deployments.
• Financial & Record Support: Assist with quotations, progress billings, invoices, and tracking project expenses across accounts.
• Client & Vendor Relations: Act as central point of contact for client inquiries, material suppliers, and service contracts.

Skills

Administrative support

Multitasking

Discretion

Education

Bachelor's degree in related field

Tools

Excel

Word

Invoicing systems

Job description

IRMS PTE. LTD. is seeking an Administration Manager to support operations across our construction, renovation, and air-conditioning services in Singapore.

You will manage day-to-day office activities, coordinate across the three business units, liaise with site teams and subcontractors, and assist with quotations, invoicing, and project cost tracking. 5.5-day week, full-time employment.