Complex Manager

A4 INTERNATIONAL PTE LTD; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A4 INTERNATIONAL PTE LTD in Singapore seeks a responsible Complex Manager to oversee the daily operations and maintenance of an industrial building in Bukit Batok. You will lead the site team, coordinate with technicians and contractors, and ensure a safe, clean, and well-maintained environment.

Key duties include planning preventive maintenance for M&E systems, inspecting for defects, and managing budgets and reports while handling tenant feedback.

Qualifications

• Diploma in Facilities Management or related discipline.
• At least 3 years of property or facilities management experience.
• Ability to lead a small site team and manage multiple priorities.
• Knowledge of M&E systems and contractor management.
• Familiarity with strata management and BMSMA advantageous.
• Strong communication and problem-solving skills.
• Proficient in preparing reports and correspondence.
• Experience in inspections and coordinating maintenance tasks.

Responsibilities

• Oversee day-to-day operations ensuring a safe, clean, and well-maintained environment.
• Lead site team and coordinate with technicians, contractors, and service providers.
• Conduct regular inspections and address defects and safety concerns.
• Plan and monitor preventive maintenance for M&E systems.
• Oversee cleaning, security, landscaping, and other service providers.
• Attend to feedback from owners and tenants and follow up.
• Obtain quotations, coordinate repairs, and monitor workmanship and service standards.
• Assist with operating budgets and monthly management reports.
• Coordinate council and general meetings and prepare relevant documents.
• Monitor compliance with building, fire safety and workplace safety requirements.
• Respond to emergencies and coordinate rectification works.
• Support initial site takeover and handover processes.

Skills

Facilities management

Contractor management

M&E systems

Budgeting

Inspection readiness

Communication

Leadership

Report writing

Strata management knowledge

Education

Diploma in Facilities Management

Real estate management

Tools

Microsoft Office

Job description

We are seeking a responsible and proactive Complex Manager to oversee the daily operations and maintenance of an industrial building in Bukit Batok.

• Manage the day-to-day operations of the building, ensuring a safe, clean, and well-maintained environment.
• Lead the site team and coordinate with technicians, contractors, and service providers on maintenance and operational matters.
• Conduct regular inspections and ensure building defects, maintenance issues, and safety concerns are promptly addressed.
• Plan and monitor preventive maintenance for building facilities and mechanical and electrical (M&E) systems.
• Oversee the performance of cleaning, security, landscaping and other appointed service providers.
• Attend to feedback and requests from owners and tenants, ensuring timely follow-up and resolution.
• Obtain and evaluate quotations, coordinate repair works and monitor contractors' workmanship and service standards.
• Assist with operating budgets, expenditure monitoring, maintenance records and monthly management reports.
• Coordinate council meetings and general meetings, including preparation of relevant documents and follow-up on agreed actions, where applicable.
• Monitor compliance with applicable building, fire safety and workplace safety requirements.
• Respond to emergencies and coordinate necessary rectification works, including attending to urgent matters outside normal working hours when required.
• Support the initial site takeover, including inspections, review of handover documents and coordination of outstanding matters.

Requirements

• Diploma in Facilities Management, Building Services, Real Estate Management or a related discipline.
• At least 3 years of relevant property or facilities management experience, preferably in industrial or commercial buildings.
• Candidates with substantial relevant experience may also be considered instead of the stated qualification.
• Good knowledge of building maintenance, M&E systems, and contractor management.
• Familiarity with strata management and the Building Maintenance and Strata Management Act (BMSMA) would be an advantage.
• Strong communication, interpersonal, and problem-solving skills.
• Able to lead a small site team, work independently, and manage multiple priorities.
• Proficient in Microsoft Office and in preparing reports and correspondence.