Childcare Admin Assistant@Macpherson

Super Talent Childcare Ltd; Singapore; On-site; SGD 20,000 - 27,000; Full time

Job summary

Super Talent Childcare Ltd is seeking an administrative assistant to handle daily duties, from enrolment documentation to ECDA form submission and bill collection. You will work closely with the Principal to contact parents, verify documents, and maintain accurate records for enrolment, subsidies and stock.

A team-oriented, independent worker with MS Office skills is essential. The role supports smooth operation of the childcare centre and ensures compliance with ECDA requirements while keeping

Qualifications

• Possess at least GCE 'N' Level or GCE 'O' Level qualifications.
• Minimum 1-3 years relevant experience.
• Proficient in Ms. Office.
• Able to work independently as well as in a team.

Responsibilities

• Collect childcare expenses from parents and maintain accurate payment records.
• Assist the Principal to contact parents for registration and inquiries.
• Ensure timely submission of ECDA forms and documents.
• Verify documents submitted by parents against originals.
• Maintain enrolment, withdrawal and subsidy records.
• Prepare and display up-to-date menu at the Parents' Notice Board.
• Conduct monthly stock checks and maintain a tidy office.
• Assist in placing orders for food and supplies.
• Undertake any other duties as assigned by the Principal.

Job description

About the role

Responsible for carrying out all aspects of daily administrative duties.

Key responsibilities

• Collect childcare expenses from parents at the end or beginning of the month and maintain accurate records of all payments

• Assist the Principal to contact parents for registration, handle parents' enquiries, and call up parents on waiting list periodically

• Assist and ensure that parents fill all necessary forms and submit all essential documents as required by ECDA

• Verify all photocopied documents submitted by parents against original copies

• Ensure that all information and documents required by ECDA for enrolment via Child Care Link are complete, in order and submitted on time

• Counter-check and verify that all ECDA Forms are duly completed and signed

• Counter-check and verify that the monthly ECDA GSII Report is in order and report any discrepancies to the ECDA officer immediately

• Maintain accurate administration records for child enrolment, withdrawal and parent subsidy claims

• Assist in placing orders in advance for food items and perishable and non-perishable items from suppliers

• Prepare and display up-to-date menu at the Parents' Notice Board and Kitchen

• Filing & General Administration

  • Maintains accurate administration records for child enrolment, withdrawal and parent subsidy claims

  • Assists in placing of orders in advance for food items (snacks for breakfast, tea), perishable and non-perishable items from Suppliers

  • Prepares and displays up-to-date menu at the Parents’ Notice Board and Kitchen (any deviations / changes in menu, to be logged down immediately)

  • Prepares and submits daily marketing list, petty cash claim forms, and other expenses

  • Prepares approval memos, advice payment vouchers, medical and dental reimbursements

  • Prepares and photocopies of correspondence/notices to parents and any other materials when required

  • Conducts monthly stock check on items such as uniforms, stationery, toiletries etc

  • Maintains a well-organised, tidy and clean office

  • Undertakes any other duties as assigned by the Principal from time to time

About you

• Possess at least GCE 'N' Level or GCE 'O' Level qualifications

• Minimum 1-3 years relevant experience

• Proficient in Ms. Office

• Able to work independently as well as in a team