Capability Development Projects Coordinator (Temporary)

Singapore Polytechnic; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

Singapore Polytechnic is seeking an Administrative & Coordination Specialist to join the Capability Development team in the School of Computing. You will support staff capability development, consultancy and student paid projects from enquiry through documentation, monitoring, billing follow-up and project closure.

You will maintain trackers, coordinate discovery meetings, prepare consultancy documents, check submissions, file records in Teams/SharePoint, monitor milestones and assist with

Qualifications

• Diploma or equivalent qualification with relevant admin or coordination experience.
• Strong organisational and follow-up skills to manage multiple items and deadlines.
• Excellent written and verbal communication with academic staff and industry partners.
• Proficient in Microsoft 365 apps, especially Outlook, Teams, Word, Excel, PowerPoint and SharePoint.
• Attention to detail, version control and record-keeping.
• Comfortable with costing, billing and dashboard updates.

Responsibilities

• Maintain the Discovery Log and project trackers with status and partner details.
• Coordinate discovery meetings, travel or online arrangements, and distribute minutes.
• Assist staff and project leads in preparing consultancy documents.
• Check submissions for completeness and route for approvals.
• Organise project records in Teams and SharePoint with current versions and invoices.
• Monitor milestones and deadlines; follow up on overdue items and escalate as needed.
• Support project financial administration including invoicing and payment status.
• Prepare summaries or presentation materials for management updates.

Skills

Administrative coordination

Project coordination

Organisational skills

Communication skills

Microsoft 365 proficiency

Stakeholder liaison

Attention to detail

Education

Diploma or equivalent

Tools

Outlook

Teams

SharePoint

Word

Excel

PowerPoint

OneDrive

Job description

Singapore Polytechnic is seeking an Administrative & Coordination Specialist to join the Capability Development team in the School of Computing. You will support staff capability development, consultancy and student paid projects from enquiry through documentation, monitoring, billing follow-up and project closure.

You will maintain trackers, coordinate discovery meetings, prepare consultancy documents, check submissions, file records in Teams/SharePoint, monitor milestones and assist with