Business Process Analyst (Accounts Payable, 1 Year Contract)

Koch Business Solutions – Asia Pacific Pte. Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Koch Business Solutions – Asia Pacific Pte. Ltd. is seeking a Business Process Analyst for Accounts Payable on a 1 year contract with renewal options.

You will review, process, and reconcile vendor invoices while collaborating with vendors and internal teams to resolve discrepancies. The role emphasizes process improvement and automation, with exposure to OCR workflows and ERP systems such as SAP, Oracle or LN.

Qualifications

• Diploma or degree in Finance, Business, Accounting or related field.
• Strong customer focus with proactive problem-solving.
• Experience in process improvement and operational efficiency.
• Effective communication across diverse and multicultural audiences.
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Ability to manage multiple priorities and meet deadlines.
• Fresh graduates are welcome to apply.

Responsibilities

• Review and process vendor invoices accurately and in a timely manner, ensuring compliance with established procedures and service level agreements.
• Investigate, analyze, and resolve invoice discrepancies by collaborating with vendors and internal stakeholders.
• Manage and resolve exceptions generated by OCR systems to ensure seamless invoice processing.
• Respond promptly to vendor inquiries regarding invoices, payments, account balances, and related matters.
• Perform vendor statement reconciliations and follow up on outstanding items to ensure timely resolution.
• Identify opportunities to streamline processes, enhance operational efficiency, and implement automation initiatives.
• Ensure adherence to company policies, accounting standards, regulatory requirements, and internal control frameworks.
• Support system enhancement initiatives through requirements gathering, testing, documentation, UAT, and implementation activities.
• Analyze business processes and recommend improvements to enhance accuracy, productivity, and user experience.
• Prepare process documentation, work instructions, and training materials to support operational excellence and knowledge sharing.
• Provide support for ad-hoc administrative activities, including office administration, handling incoming letters and parcels, and coordinating stationery and pantry supplies.

Skills

Customer focus

Problem solving

Effective communication

Strong organizational skills

MS Excel

MS Word

MS Outlook

Multitasking

Education

Diploma or degree in Finance, Business, Accounting

Tools

SAP

Oracle

LN

Power Automate

Power BI

Power Query

Job description

Your Job

Business Process Analyst (Accounts Payable, 1 Year Contract with Option to Renew / Convert)

Our Team

We are part of the Koch Capabilities Finance team which serves as the backbone of our organization's financial health and decision-making processes. We are dedicated to ensuring the integrity, accuracy, and transparency of our financial reporting, while also providing strategic partnership that drives business growth and innovation to the Koch businesses. We offer a variety of services between Order to Cash, Procure to Pay, and Record to Report.

Procure to Pay (PTP) includes three distinct —and global— shared service capabilities: 1) Invoice to Pay (ITP), 2) Travel and Expense and 3) Procurement. Together, this group makes sure supplier invoices are processed and paid on time in a compliant, consistent and cost competitive manner; supports business travel, corporate card and TE audit and compliance for all Koch companies; and manages effective purchasing and supply chain management including contract negotiation supplier relationship management, and strategic sourcing, for many of the Koch businesses..

What You Will Do

• Review and process vendor invoices accurately and in a timely manner, ensuring compliance with established procedures and service level agreements.

• Investigate, analyze, and resolve invoice discrepancies by collaborating with vendors and internal stakeholders.

• Manage and resolve exceptions generated by Optical Character Recognition (OCR) systems to ensure seamless invoice processing.

• Respond promptly to vendor inquiries regarding invoices, payments, account balances, and related matters.

• Perform vendor statement reconciliations and follow up on outstanding items to ensure timely resolution.

• Identify opportunities to streamline processes, enhance operational efficiency, and implement automation initiatives.

• Ensure adherence to company policies, accounting standards, regulatory requirements, and internal control frameworks.

• Support system enhancement initiatives through requirements gathering, testing, documentation, user acceptance testing (UAT), and implementation activities.

• Analyze business processes and recommend improvements to enhance accuracy, productivity, and user experience.

• Prepare process documentation, work instructions, and training materials to support operational excellence and knowledge sharing.

• Provide support for ad-hoc administrative activities, including office administration, handling incoming letters and parcels, and coordinating stationery and pantry supplies.

Who You Are (Basic Qualifications)

• Diploma or degree in Finance, Business, Accounting, or related field

• Strong customer focus with a proactive approach to problem-solving

• Experience in process improvement and operational efficiency

• Effective communication skills across diverse and multicultural audiences

• Strong organizational skills with attention to detail

• Proficiency in Microsoft Excel, Word, and Outlook

• Ability to manage multiple priorities and meet deadlines

• Fresh graduates are welcome to apply

What Will Put You Ahead

• Shared Services or multinational company experience

• Experience using ERP systems such as SAP, Oracle, LN, or similar platforms.

• Experience with process automation and reporting tools (Power Automate, Power BI, Power Query)

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Who We Are

As a Koch company, Koch Business Solutions (KBS) provides consulting and transactional services for Koch companies in the areas of human resources, information technology, finance, accounting as well as project, facilities and property management. Our think tank of problem-solvers and idea-makers transform work life for 122,000 employees around the globe.

At Koch, employees are empowered to do what they do best to make life better. Learn how ourbusiness philosophyhelps employees unleash their potential while creating value for themselves and the company.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.