Business Development & Partnership Executive (Secretary Support)

Pasona Singapore Pte. Ltd.; Singapore; On-site; SGD 33,000 - 61,000; Full time

Job summary

Pasona Singapore Pte. Ltd. is seeking a Business Development & Partnership Executive (Secretary Support) for our Tanjong Pagar office. The role combines deal coordination, vendor/partner communications, and secretary responsibilities for the Director.

You will manage calendars, meetings, travel, and document handling while supporting sales and licensing activities with attention to accuracy and deadlines. The position requires collaborative teamwork and reliable multitasking.

Qualifications

• At least 1 year of work experience.
• Strong communication skills and the ability to work effectively as part of a team with a cooperative attitude.
• Organised, reliable and able to multitask.
• Proven experience as a secretary, administrative assistant, or similar role supporting senior management.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organisational skills with the ability to manage multiple priorities and remain calm under pressure.
• Ability to multitask and work independently with minimal supervision.
• Flexible and adaptable, able to handle diverse tasks.
• Excellent documentation, discipline and attention to detail.
• Strong interpersonal and communication skills.

Responsibilities

• Preparing documents and assisting communications for sales, licensing and other related activities with vendors and partner companies.
• Arranging, attending and interpreting during meetings
• Sorting out and compiling the fixed terms for deals in designated format
• Submitting requests for headquarters’ approval to engage in deals
• Requesting drafts, finalizing and signing for non-disclosure, sales, licensing and other related agreements
• Arranging for invoicing and payment to be made/received
• Preparing reports related to sales, and licensing activities
• Managing schedule, progress and budget of deals
• Maintaining archives of partner companies, ongoing and completed deals
• Responding to queries, conducting research and/or investigations upon request.
• Secretarial Duties include managing calendars, travel arrangements, and correspondence for the Director
• Overseeing secretarial duties, including filing of documents and liaison with internal/external stakeholders
• Coordinating travel bookings and meetings for staff and visitors
• Handling calls, emails, enquiries and visitor reception
• Carrying out other duties as assigned by management

Skills

Communication

Organised

Multitasking

Teamwork

Interpersonal

Adaptable

Attention to detail

Tools

Microsoft Office

Job description

Position: Business Development & Partnership Executive (Secretary Support) (Job ID: 20432)

• Tanjong Pagar
• Basic + AWS + VB

Job Description

• Preparing documents and assisting communications for sales, licensing and other related activities with vendors and partner companies:
• Arranging, attending and interpreting during meetings
• Sorting out and compiling the fixed terms for deals in designated format
• Submitting requests for headquarters’ approval to engage in deals
• Requesting drafts, finalizing and signing for non-disclosure, sales, licensing and other related agreements
• Arranging for invoicing and payment to be made/received
• Preparing reports related to sales, and licensing activities
• Managing schedule, progress and budget of deals
• Maintaining archives of partner companies, ongoing and completed deals
• Responding to queries, conducting research and/or investigations upon request.

Secretarial Duties 10%

• Manage complex calendars, travel arrangements, and meeting schedules for the Director.
• Oversee all secretarial duties, including preparation, dissemination, and filing of correspondence, memos, forms, and documents assigned by the Director.
• Handle incoming calls, emails, and enquiries with professionalism; attend to and assist visitors.
• Liaise with internal departments and external stakeholders to ensure smooth coordination.
• Coordinate travel bookings (flights, accommodation, meeting rooms) for staff and visitors.
• Perform any other secretarial duties assigned by management from time to time.

Job Requirements

• At Least 1 year of work experience.
• Strong communication skills and the ability to work effectively as part of a team with a cooperative attitude
• Organised, reliable and able to multitask
• Proven experience as a secretary, administrative assistant, or similar role supporting senior management.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organisational skills with the ability to manage multiple priorities and remain calm under pressure.
• Ability to multitask and work independently with minimal supervision.
• Flexible and adaptable, able to handle diverse tasks.
• Excellent documentation, discipline and attention to detail.
• Strong interpersonal and communication skills.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.