Business Coordinator

Terumo Asia Pacific; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Terumo Asia Pacific is seeking a capable administrator to support Terumo Interventional Systems and Medical Affairs in coordinating events, managing documentation, and providing day-to-day business support. This role includes end-to-end event coordination, logistics, and cross-functional collaboration across TAP.

The successful candidate will assist in training activities, calendar management, and travel arrangements, contributing to the efficiency of business units and leadership teams within a

Qualifications

• Diploma or Bachelor's degree in any field.
• Minimum 3 years experience in business/ marketing coordination or in business support role.
• Experience in handling or working in matrix organization will be an added advantage

Responsibilities

• Coordinate with business teams on event management matters end-to-end and post-event follow-up.
• Provide administrative support to Business Unit teams and Medical Affairs (Terumo Asia Skill Lab) in day-to-day activities.
• Provide office assistant support to Business Unit and Medical Affairs leaders including calendar, travel and expense management.

Skills

Project management

Communication

Organizational skills

Multitasking

Education

Diploma or Bachelor's Degree

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

As a global medical device company originating from Japan, we pursue reliable quality and technology to contribute to healthcare in more than 160 countries and regions around the globe. We promise to walk alongside healthcare professionals to continue to make great contribution to society, now and into the future.

Summary of the Role

This role is to provide to support to Terumo Interventional Systems (TIS) and Medical Affairs (MA) business in terms of the following:

1. Coordinate between Terumo Asia Pacific (TAP) countries, region, global HQ and other entities in event managements such as workshops, seminars, meetings, trainings ((internal / external).

2. Provide administrative support to business unit teams and Terumo Asia Skill Lab related day to day operational activities.

3. Provide office assistant support to Business Unit / Medical Affairs leaders.

Key Functions / Responsibilities

1. Coordinate with (including supporting) the business teams in all event management matters: 35%

• Events refer to workshops, seminars, meetings, trainings, conferences (internal / external) within our outside Terumo Asia Pacific countries as per the need of the business units.
• This will include end of end coordination for a successful completion of event and any post event exercise / follow-up
• Prepare and liaison all documents related to execution of the event

2. Administrative support to Business Unit team and Medical Affairs (related to Terumo Asia Skill Lab) in day-to day business-related activities such as but not limited to: 45%

• Preparation support for any training, associate engagement, or customer engagement
• Demo units and sample tracking
• Shipping documentation, packing, schedule arrangement related documents and inventory management for samples, demo units, marketing materials etc.
• CAS preparation, creating expense reports and tracking on administrative bills & payments
• Coordinating business calendar activities
• Coordination with other departments and functions.

3. Provide office assistant support to Business Unit and Medical Affairs leaders: 20%

• Any office related work support, like calendar management, meeting assistance, travel management, expense/claim management, filing managements

Technical / Functional Skills

• Project management and organizing skill, proficiency in Microsoft Excel, Word and PowerPoint
• Good communication and organization skills
• Multitasking and flexibility to adapt to changing work environment and requirement

Education & Experience

• Education: Diploma or Bachelor's Degree in any field
• Minimum 3 years exposure involving business/ marketing coordination or in business support role.
• Experience in handling or working in matrix organization will be an added advantage