Business Coordinator

Terumo Asia Holdings Pte Ltd; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

Terumo Asia Holdings Pte Ltd is seeking a focused administrator to support Terumo Interventional Systems and Medical Affairs in coordinating events across Asia Pacific. The role covers end-to-end event management, documentation, and liaison with regional teams.

You will provide day-to-day business support, including training preparation, calendar and travel management, expense processing, and file organization, using Excel, Word and PowerPoint.

Qualifications

• Diploma or Bachelor's Degree in any field.
• Minimum 3 years exposure involving business/ marketing coordination or in business support role.
• Experience in handling or working in matrix organization will be an added advantage

Responsibilities

• Coordinate events across Asia Pacific, including workshops, seminars and trainings, and manage end-to-end event logistics.
• Provide day-to-day administrative support to Business Unit teams and Medical Affairs activities.
• Offer office assistant support including calendar, travel, expense management and document/file organization.

Skills

Project management

Communication skills

Organizational skills

Multitasking

Education

Diploma or Bachelor’s Degree in any field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

About the Company

As a global medical device company originating from Japan, we pursue reliable quality and technology to contribute to healthcare in more than 160 countries and regions around the globe. We promise to walk alongside healthcare professionals to continue to make great contribution to society, now and into the future.

Summary of the Role

This role is to provide to support to Terumo Interventional Systems (TIS) and Medical Affairs (MA) business in terms of the following:

• 1. Coordinate between Terumo Asia Pacific (TAP) countries, region, global HQ and other entities in event managements such as workshops, seminars, meetings, trainings ((internal / external).
• 2. Provide administrative support to business unit teams and Terumo Asia Skill Lab related day to day operational activities.
• 3. Provide office assistant support to Business Unit / Medical Affairs leaders.

Key Functions / Responsibilities

• 1. Coordinate with (including supporting) the business teams in all event management matters: 35% Events refer to workshops, seminars, meetings, trainings, conferences (internal / external) within our outside Terumo Asia Pacific countries as per the need of the business units. This will include end of end coordination for a successful completion of event and any post event exercise / follow-up Prepare and liaison all documents related to execution of the event
• 2. Administrative support to Business Unit team and Medical Affairs (related to Terumo Asia Skill Lab) in day-to day business-related activities such as but not limited to: 45% Preparation support for any training, associate engagement, or customer engagement Demo units and sample tracking Shipping documentation, packing, schedule arrangement related documents and inventory management for samples, demo units, marketing materials etc. CAS preparation, creating expense reports and tracking on administrative bills & payments File management, record maintenance, audit support Coordinating business calendar activities Coordination with other departments and functions.
• 3. Provide office assistant support to Business Unit and Medical Affairs leaders: 20% Any office related work support, like calendar management, meeting assistance, travel management, expense/claim management, filing managements Technical / Functional Skills Project management and organizing skill, proficiency in Microsoft Excel, Word and PowerPoint Good communication and organization skills Multitasking and flexibility to adapt to changing work environment and requirement

Education & Experience

Education: Diploma or Bachelor’s Degree in any field Minimum 3 years exposure involving business/ marketing coordination or in business support role. Experience in handling or working in matrix organization will be an added advantage

Note to External Recruitment Agencies

Terumo does not recognize candidate submissions from any recruitment agencies and will not be responsible for payment of any recruitment fees due to the hiring of candidates whose resumes were submitted to Terumo employees or offices without the recruiting team's acknowledgement.

Terumo Asia Pacific consists of 8 entities spanning across 8 countries in the region.

Amidst the diverse cultures and languages, a core belief of keeping our associates as a top priority is present.

We believe our associates are our greatest asset and constant engagement is the key to keep them motivated, developed and taken care of.

Our mission is to work as a team to save lives, today and every day.

We do this by providing lifesaving medical technologies to healthcare settings around the world.

Our parent company, Terumo Corporation, is a global medical device manufacturer focused on cardiac and vascular specialties, hospital products, and home health care.

Established in 1921 and based in Tokyo, Terumo Corporation operates globally and employs more than 30,000 associates worldwide to provide innovative medical solutions in more than 160 countries and regions.