Building Operations Executive

Weho Construction & Engineering Pte Ltd; Singapore; On-site; SGD 39,000 - 58,000; Full time

Job summary

Weho Construction & Engineering Pte Ltd is seeking an Operations Coordinator in Singapore. You will respond to fault reports, conduct site inspections, and coordinate maintenance with suppliers to meet quality standards. You’ll manage procurement, ensure safety compliance, and prepare documentation for billing and reporting.

Ideal candidates have 1–3 years in building operations or facilities management, strong communication, and proficiency with MS Office in a fast-paced environment.

Qualifications

• Diploma or higher in Building Services, FM or related field.
• 1–3 years of relevant experience in building operations or construction.
• Knowledge of maintenance, procurement and contractor coordination.
• Familiarity with RAP, PTW and safety requirements is a plus.
• Excellent communication and organisational abilities.
• Proficient in MS Office applications and document control.

Responsibilities

• Respond promptly to fault reports and maintenance requests from sites.
• Conduct site inspections and liaise with clients to assess needs.
• Coordinate repair, replacement and maintenance with suppliers/subcontractors.
• Monitor progress to ensure on-time completion and quality standards.
• Prepare required documentation and maintain accurate records.

Skills

Communication skills

Interpersonal skills

Organisational skills

MS Office

Independent worker

Multitasking

Education

Diploma in Building Services/Facilities Management

Tools

Microsoft Office

Job description

Key Responsibilities

Operations Coordination

• Respond promptly to fault reports, maintenance requests, and site survey requests.
• Conduct site inspections and liaise with clients to assess maintenance requirements.
• Coordinate repair, replacement, and maintenance works with suppliers and subcontractors.
• Monitor work progress and ensure works are completed on time and in accordance with quality standards.
• Ensure compliance with company procedures and workplace safety requirements.

Quotation & Procurement

• Assess maintenance requirements and determine whether works fall within the approved cost cap.
• Obtain competitive quotations from suppliers and subcontractors.
• Prepare and submit quotations to clients within the required timeline.
• Prepare Purchase Orders (PO) and coordinate procurement approvals.
• Ensure supplier and subcontractor quotations and credit terms comply with company policies.

Project Administration

• Prepare and submit Risk Assessment Plans (RAP), Permit to Work (PTW), Method Statements, and other required documentation.
• Coordinate material deliveries and subcontractor schedules.
• Liaise with internal departments, clients, consultants, and contractors to ensure smooth project execution.

Documentation & Reporting

• Prepare final costing and supporting documentation upon completion of works.
• Obtain signed Certificates of Completion (COC) from clients.
• Submit completed documentation for billing and payment processing.
• Maintain accurate records of quotations, maintenance works, and project documentation.

Requirements

• Diploma in Building Services, Facilities Management, Mechanical Engineering, Electrical Engineering, or a related discipline.
• Minimum 1–3 years of relevant experience in building operations, facilities management, property maintenance, or construction.
• Knowledge of building maintenance, contractor coordination, and procurement processes.
• Familiarity with RAP, PTW, and workplace safety requirements will be an advantage.
• Good communication, interpersonal, and organisational skills.
• Proficient in Microsoft Office applications.
• Able to work independently, priorities tasks, and manage multiple assignments in a fast-paced environment.