Building & Infrastructure Executive (Contracts)

MHA - Internal Security Department (ISD); Singapore; On-site; SGD 56,000 - 100,000; Full time

Job summary

MHA - Internal Security Department (ISD) in Singapore invites applications for a Contract Administrator role focused on tendering, contract administration and related compliance.

Must have a recognised degree in Building/Quantity Surveying or equivalent, at least 3 years’ experience, and strong MS Office skills, especially Excel and Word.

You will prepare budgets, cash flow projections, letters of intent/awards, variation assessments, and assist in final accounts and asset tracking.

Qualifications

• Recognised Degree in Building/Quantity Surveying or equivalent.
• Minimum 3 years of related contracting experience, with familiarity in contract administration.
• Demonstrated letter-writing and external communications skills.

Responsibilities

• Prepare, manage and award tenders, draft tender documents, and handle interviews and clarifications.
• Prepare budget breakdown and cash flow projections for management.
• Prepare Letters of Intent/ Awards to consultants/contractors and manage variation works.
• Review and interpret contract documents and manage disputes.
• Track assets and equipment, and perform other admin duties as assigned.

Skills

Contract negotiation

MS Office (Excel, Word)

Communication skills

Education

Recognised Degree in Building/Quantity Surveying or equivalent competencies

Tools

Excel

Word

Job description

What you will be working on:

• Prepare, manage and award tenders including drafting of tender documents, handling tender interviews and clarifications, evaluating offers received and submission of reports for management's review
• Obtain, compile and evaluate quotations from suppliers/vendors
• Prepare budgetary breakdown and present cost report to management
• Prepare cash flow projection for management's review
• Prepare Letter of Intent / Letter of Award to consultants / contractors
• Discuss and facilitate variation works, Extension of Time and final account with consultant / contractors
• Prepare, review and verify progress claims, variation evaluation and certification
• Close final account for contractual works
• Review and interpret Contract Documents to manage contractual disputes
• Draft and administer contracts, including outcome-based contracts, to manage contracts' performances
• Track and document list of assets and equipment and to report to management when needed
• Other administrative duties as assigned

What we are looking for:

• Recognised Degree in Building/Quantity Surveying or equivalent competencies
• Minimum 3 years of working experience in related field; familiar with contract administration
• Demonstrated good letter writing skills in respect of contract provision and external communication
• Excellent use of Mircosoft Office, especially Excel and Word
• Only Singaporeans need applyWe regret to inform that only shortlisted applicants will be notified.

About MHA - Internal Security Department (ISD)

The Internal Security Department (ISD) confronts and addresses threats to Singapore's internal security and stability. For over 75 years, ISD and its predecessor organisations have played a central role in countering threats such as those posed by foreign subversive elements, spies, racial and religious extremists, and terrorists.At the heart of our work are the collection of intelligence that enables us to size up the threats to Singapore's internal security, and taking the executive actions necessary to overcome those threats. Every day, we collect and analyse intelligence, make impartial assessments, and take decisive action to counter the threats to Singapore's internal security and stability, and sovereignty.