Executive (Policy and Plans Office)

MHA - Internal Security Department (ISD); Singapore; On-site; SGD 65,000 - 110,000; Full time

Job summary

The Internal Security Department (ISD) within the Ministry of Home Affairs is seeking an Executive (Policy and Plans Office) in the Workplace Services Division. The role focuses on planning and policy formulation for ISD’s physical infrastructure and logistical needs.

Responsibilities include long-term resource planning, masterplan development, and driving digitalisation to improve efficiency. Collaborative work with stakeholders and development of officers are key components of the role.

Qualifications

• Have a recognized tertiary qualification in Building, Facilities Management, Engineering, Social Science or equivalent competencies.
• Be a team player with strong analytical skills and the ability to multi-task, work independently and collaboratively with stakeholders.
• Be self-motivated, proactive, resourceful and has a keen eye for details.
• Have good interpersonal, communication and organisational skills.
• Experience with MS Office (Word, Excel, PowerPoint), Tele-Conferencing Tools (MS Teams, Skype) and SharePoint would be advantageous.

Responsibilities

• Be involved in long-term resource planning to meet ISD’s physical infrastructure and logistical requirements.
• Develop and implement infrastructure and logistics masterplans.
• Develop and implement guidelines and policies to govern efficient use of physical space and other resources.
• Evaluate resource requests and provide recommended solutions to stakeholders.
• Conduct horizon scanning for advancements in building technology and facilities management.
• Drive innovation and digitalisation efforts to raise efficiency in facilities and logistical management.
• Forge and manage strategic partnerships with relevant industry players.
• Conceptualise and manage professional development of officers in Workplace Services Division.

Skills

Team player

Analytical skills

Multi-tasking

Independent working

Stakeholder collaboration

Attention to detail

Interpersonal skills

Communication skills

Organisational skills

MS Office

MS Teams

SharePoint

Built environment experience

Education

Tertiary qualification in Building, Facilities Management, Engineering, Social Science or equivalent

Tools

MS Office Suite

MS Teams

SharePoint

Job description

What the role is:

ISD confronts and addresses threats to Singapore’s internal security and stability. For over 75 years, ISD and its predecessor organisations have played a central role in countering threats such as those posed by foreign subversive elements, spies, racial and religious extremists, and terrorists. A fulfilling and rewarding career awaits those who want to join in ISD’s critical mission of keeping Singapore safe, secure and sovereign for all Singaporeans. ISD’s Workplace Services Division manages the organisation’s physical infrastructure and logistics needs. As an Executive (Policy and Plans Office) in the Workplace Services Division, you will be involved in the planning and policy formulation for ISD’s physical infrastructure and logistical needs and uses.

What you will be working on:

1. Be involved in long-term resource planning to meet ISD’s present and future physical infrastructure and logistical requirements.
2. Develop and implement infrastructure and logistics masterplans.
3. Develop and implement guidelines and policies to govern efficient use of physical space and other resources.
4. Evaluate resource request and provide recommended solutions to stakeholders.
5. Conduct horizon scanning for advancements in building technology and facilities management.
6. Drive innovation and digitalisation efforts to raise efficiency in facilities and logistical management.
7. Forge and manage strategic partnerships with relevant industry players.
8. Conceptualise and manage professional development of officers in Workplace Services Division.

What we are looking for:

1. Have a recognized Tertiary qualification in Building, Facilities Management, Engineering, Social Science or equivalent competencies.
2. Be a team player with strong analytical skills and is able to multi-task, work independently and collaboratively with stakeholders.
3. Be self- motivated, proactive, resourceful and has a keen eye for details.
4. Have good interpersonal, communication and organisational skills.
5. Be competent in the use of MS Office (Words, Excel, Powerpoint, etc), Tele-Conferencing Tools (MS Teams, Skype) and Sharepoint.
6. Preferably have at least 2 years working experience in the built environment industry and/or in corporate planning.
7. Experience with Public Sector procurement procedures and contracts administration will be advantageous.
8. Only Singaporeans need apply.
9. We wish to inform that only shortlisted candidates will be notified.

About MHA - Internal Security Department (ISD)

The Internal Security Department (ISD) confronts and addresses threats to Singapore’s internal security and stability. For over 75 years, ISD and its predecessor organisations have played a central role in countering threats such as those posed by foreign subversive elements, spies, racial and religious extremists, and terrorists.At the heart of our work are the collection of intelligence that enables us to size up the threats to Singapore’s internal security, and taking the executive actions necessary to overcome those threats. Every day, we collect and analyse intelligence, make impartial assessments, and take decisive action to counter the threats to Singapore’s internal security and stability, and sovereignty.