Billing & Operations Admin Assistant

G C Piling Pte Ltd; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

G C Piling Pte Ltd in Singapore is seeking a capable administrative professional to support daily operations, including order management, invoice verification, and billing preparation.

You will communicate with customers on orders and inventory issues, and assist in compiling weekly KPI and operational reports to help management make informed decisions. Experience with WhyHR and Autocount, and strong Excel skills are preferred. Overtime may be required during peak periods.

Qualifications

• Minimum 2 years of administrative experience.
• Knowledge of WhyHR software and Autocount for efficient processes.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word) to produce reports.
• Willingness to work overtime during peak periods.

Responsibilities

• Handle daily inbound and outbound orders accurately to ensure smooth operations
• Verify supplier invoices to confirm accuracy and resolve discrepancies
• Prepare supporting billing documents for customer invoicing to facilitate timely payments
• Communicate effectively with customers to address order and inventory issues promptly
• Compile and prepare weekly operational and KPI reports to support management decisions

Skills

Administrative experience

Customer communication

Overtime willingness

Tools

WhyHR

Autocount

Excel

PowerPoint

Word

Job description

G C Piling Pte Ltd in Singapore is seeking a capable administrative professional to support daily operations, including order management, invoice verification, and billing preparation.

You will communicate with customers on orders and inventory issues, and assist in compiling weekly KPI and operational reports to help management make informed decisions. Experience with WhyHR and Autocount, and strong Excel skills are preferred. Overtime may be required during peak periods.