Bilingual Executive Assistant & Travel Coordinator

FUTUREQUAD TECHNOLOGIES PTE. LTD.; Singapore; On-site; SGD 48,000 - 76,000; Full time

Job summary

FUTUREQUAD TECHNOLOGIES PTE. LTD. in Singapore seeks a proactive Executive Assistant to support company management with complex scheduling, travel arrangements, and confidential document handling.

You will liaise with internal teams and external stakeholders to ensure timely communication and delivery of tasks. The role requires a minimum of 3 years in similar roles, fluency in English and Mandarin, and strong organizational and multitasking abilities.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Management, Secretarial Studies, or a related field.
• At least 3 years of experience as an Executive Assistant, Administrative Assistant, or in a similar management support role.
• Effectively bilingual in English and Mandarin.
• Strong communication, coordination, and interpersonal skills.
• Detail-oriented, well-organised, proactive, independent with strong follow-through.
• Willing and able to travel occasionally.

Responsibilities

• Manage complex schedules for company management, including meetings, appointments, travel arrangements, and related coordination.
• Liaise with internal departments and external stakeholders to ensure timely communication and completion of tasks and deliverables.
• Assist in preparing, reviewing, and organising business documents, reports, presentations, meeting materials, and business correspondence.
• Coordinate meetings, prepare agendas, record action items, and follow up on deliverables.
• Conduct research, gather information, and prepare briefing materials to support management decision-making.
• Support project coordination, business administration, and cross-functional initiatives across different business functions.
• Assist with follow-up on sales enquiries, business correspondence, and business development activities.
• Travel occasionally to support business visits or other management-related matters.

Skills

Bilingual English & Mandarin

Education

Diploma or Bachelor's degree in Business Administration/Management/Secretarial Studies

Tools

Microsoft Office

Job description

FUTUREQUAD TECHNOLOGIES PTE. LTD. in Singapore seeks a proactive Executive Assistant to support company management with complex scheduling, travel arrangements, and confidential document handling.

You will liaise with internal teams and external stakeholders to ensure timely communication and delivery of tasks. The role requires a minimum of 3 years in similar roles, fluency in English and Mandarin, and strong organizational and multitasking abilities.