Bid Coordinator

BUREAU VERITAS SINGAPORE PTE. LTD.; Singapore; Sur place; SGD 80 000 - 120 000; Plein temps

Résumé du poste

Bureau Veritas Singapore Pte. Ltd. is seeking a Bid Coordinator to lead end-to-end bid and tender submissions for the Building & Infrastructure division. You will coordinate inputs from technical, commercial, and operations teams to deliver compliant tenders on schedule.

The role focuses on proposal excellence, process improvement, and governance, with collaboration across Singapore and Malaysia to standardize bid practices.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Communications, Marketing, Engineering or related discipline.
• 5–8 years of bid coordination, proposal management, tender administration or similar.
• Experience in engineering, testing, inspection, certification, consultancy, construction, or professional services preferred.

Responsabilités

• Lead and coordinate the preparation and submission of bids, tenders, proposals, and pre-qualification documents.
• Manage the bid process from opportunity identification through submission with timely, compliant deliverables.
• Develop bid schedules, deliverables, and submission plans; ensure alignment with client requirements.

Connaissances

Tendering processes

Project coordination

Stakeholder management

Written communication

Document management

Multi-deadline prioritisation

Attention to detail

MS Office

Proposal management systems

Formation

Diploma or Bachelor's Degree in Business Admin / Communications / Marketing / Engineering

Outils

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Proposal management systems

Description du poste

Job Overview:

The Bid Coordinator is responsible for leading and coordinating the end-to-end bid and tender submission process across the Building & Infrastructure (B&I) division.The role serves as the focal point for bid activities, ensuring high-quality, compliant, and timely submissions while working closely with technical, commercial, and operational stakeholders.

This position plays a key role in driving proposal excellence, improving bid processes, and supportingbusiness growth through successful tender participation.

KEY RESPONSIBILITIES

Bid & Proposal Management

• Lead and coordinate the preparation and submission of bids, tenders, proposals, and pre-qualification documents.
• Manage the bid process from opportunity identification through submission, ensuring adherence to client requirements and submission deadlines.
• Develop and maintain bid schedules, deliverables, and submission plans.
• Review tender requirements and communicate obligations, risks, and key milestones to relevant stakeholders.
• Ensure all submissions are complete, compliant, and aligned with company standards before submission.

Stakeholder Coordination

• Act as the primary coordinator between business development, operations, technical teams, finance, legal, and management throughout the bid process.
• Facilitate bid kick-off meetings and coordinate contributions from internal subject matter experts.
• Monitor progress against bid plans and proactively address gaps, risks, or delays.
• Follow up with stakeholders to ensure timely completion of required inputs and approvals.

Content & Quality Management

• Maintain and enhance proposal templates, bid content libraries, project references, and supporting documentation.
• Review submissions for consistency, accuracy, formatting, and quality.
• Support the development of compelling, client-focused proposal content and executive summaries.
• Ensure branding and document presentation standards are met across all submissions.

Governance & Continuous Improvement

• Support bid/no-bid assessments and internal approval processes.
• Maintain bid tracking reports, tender registers, and performance metrics.
• Conduct post-submission reviews and capture lessons learned to improve future submissions.
• Drive process improvements to enhance efficiency, compliance, and submission quality.
• Support the standardization of bid practices across Singapore and Malaysia.

Team Support

• Provide guidance and mentorship to junior bid coordinators and administrative support staff where applicable.
• Share best practices and contribute to the development of bid management capabilities within the team.
• Support special projects and initiatives related to tendering, proposal management, and business development.

KEY REQUIREMENTS

Education

• Diploma or Bachelor's Degree in Business Administration, Communications, Marketing, Engineering, or a related discipline.

Experience

• Minimum 5-8 years of experience in bid coordination, proposal management, tender administration, or a related function.
• Proven experience managing complex and multi-disciplinary tender submissions.
• Experience in engineering, testing, inspection, certification, consultancy, construction, or professional services environments is preferred.

Skills & Competencies

• Strong knowledge of tendering and proposal management processes.
• Excellent project coordination and stakeholder management skills.
• Strong written communication and document management capabilities.
• Ability to manage multiple deadlines and prioritize competing requirements.
• High attention to detail and quality standards.
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Experience with proposal management systems and document control processes is an advantage.

KEY PERFORMANCE INDICATORS(KPIs)

• Timely submission of compliant and high-quality bids.
• Effective coordination of multiple stakeholders and competing priorities.
• Improved bid process efficiency and submission accuracy.
• Strong maintenance of bid documentation, templates, and knowledge repositories.
• Contribution to successful tender outcomes and business growth.