Senior Bid & Proposal Lead

bureau veritas singapore pte. ltd.; Singapore; On-site; SGD 90,000 - 150,000; Full time

Job summary

Bureau Veritas Singapore Pte. Ltd. is seeking a Senior Bid Coordinator to lead end-to-end bid and tender submissions across the Business & Infrastructure division in Singapore. You will coordinate technical, commercial, and operational stakeholders to ensure compliant, timely proposals.

The role focuses on proposal excellence, process improvement, and supporting business growth through successful tender participation. Experience in multi-disciplinary bids is preferred.

Qualifications

• Strong knowledge of tendering and proposal management processes.
• Excellent project coordination and stakeholder management skills.
• Strong written communication and document management capabilities.

Responsibilities

• Lead and coordinate the preparation and submission of bids, tenders, proposals, and pre-qualification documents.
• Manage the bid process from opportunity identification through submission, ensuring adherence to client requirements and submission deadlines.
• Develop and maintain bid schedules, deliverables, and submission plans.
• Review tender requirements and communicate obligations, risks, and key milestones to relevant stakeholders.
• Ensure all submissions are complete, compliant, and aligned with company standards before submission.
• Act as the primary coordinator between business development, operations, technical teams, finance, legal, and management throughout the bid process.
• Facilitate bid kick-off meetings and coordinate contributions from internal subject matter experts.
• Monitor progress against bid plans and proactively address gaps, risks, or delays.
• Follow up with stakeholders to ensure timely completion of required inputs and approvals.
• Maintain and enhance proposal templates, bid content libraries, project references, and supporting documentation.
• Review submissions for consistency, accuracy, formatting, and quality.
• Support the development of compelling, client-focused proposal content and executive summaries.
• Ensure branding and document presentation standards are met across all submissions.
• Support bid/no-bid assessments and internal approval processes.
• Maintain bid tracking reports, tender registers, and performance metrics.
• Conduct post-submission reviews and capture lessons learned to improve future submissions.
• Drive process improvements to enhance efficiency, compliance, and submission quality.
• Support the standardization of bid practices across Singapore and Malaysia.
• Provide guidance and mentorship to junior bid coordinators and administrative support staff where applicable.
• Share best practices and contribute to the development of bid management capabilities within the team.
• Support special projects and initiatives related to tendering, proposal management, and business development.

Skills

Tendering knowledge

Proposal management

Project coordination

Communication

Deadline management

Attention to detail

MS Office

Proposal systems

Education

Diploma or Bachelor's Degree in Business Administration, Communications, Marketing, Engineering, or a related discipline

Job description

Bureau Veritas Singapore Pte. Ltd. is seeking a Senior Bid Coordinator to lead end-to-end bid and tender submissions across the Business & Infrastructure division in Singapore. You will coordinate technical, commercial, and operational stakeholders to ensure compliant, timely proposals.

The role focuses on proposal excellence, process improvement, and supporting business growth through successful tender participation. Experience in multi-disciplinary bids is preferred.