Senior Bid & Proposal Lead for Complex Tenders

Bureau Veritas Singapore Pte Ltd; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Bureau Veritas Singapore Pte Ltd is seeking a Senior Bid Coordinator to lead end-to-end bid and tender submissions for the Business & Infrastructure division. You will serve as the central point for bid activities, ensuring high-quality, compliant, and timely proposals while collaborating with technical, commercial, and operational teams.

The role focuses on proposal excellence, process improvement, and supporting business growth through successful tender participation across Singapore and

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Communications, Marketing, Engineering, or a related discipline.
• Minimum 5-8 years of experience in bid coordination, proposal management, tender administration, or a related function.
• Experience in engineering, testing, inspection, certification, consultancy, construction, or professional services environments is preferred.

Responsibilities

• Lead and coordinate the preparation and submission of bids, tenders, proposals, and pre-qualification documents.
• Manage the bid process from opportunity identification through submission, ensuring adherence to client requirements and submission deadlines.
• Develop and maintain bid schedules, deliverables, and submission plans.
• Review tender requirements and communicate obligations, risks, and key milestones to relevant stakeholders.
• Ensure all submissions are complete, compliant, and aligned with company standards before submission.
• Act as the primary coordinator between business development, operations, technical teams, finance, legal, and management throughout the bid process.
• Facilitate bid kick-off meetings and coordinate contributions from internal subject matter experts.
• Monitor progress against bid plans and proactively address gaps, risks, or delays.
• Follow up with stakeholders to ensure timely completion of required inputs and approvals.
• Maintain and enhance proposal templates, bid content libraries, project references, and supporting documentation.
• Review submissions for consistency, accuracy, formatting, and quality.
• Support the development of compelling, client-focused proposal content and executive summaries.
• Ensure branding and document presentation standards are met across all submissions.
• Support bid/no-bid assessments and internal approval processes.
• Maintain bid tracking reports, tender registers, and performance metrics.
• Conduct post-submission reviews and capture lessons learned to improve future submissions.
• Drive process improvements to enhance efficiency, compliance, and submission quality.
• Support the standardization of bid practices across Singapore and Malaysia.
• Provide guidance and mentorship to junior bid coordinators and administrative support staff where applicable.
• Share best practices and contribute to the development of bid management capabilities within the team.
• Support special projects and initiatives related to tendering, proposal management, and business development.

Skills

Tender management

Stakeholder management

Project coordination

Documentation control

MS Office

Written communication

Attention to detail

Proposal content

Education

Diploma or Bachelor's Degree in Business Administration/related

Tools

Proposal management systems

Document control software

Job description

Bureau Veritas Singapore Pte Ltd is seeking a Senior Bid Coordinator to lead end-to-end bid and tender submissions for the Business & Infrastructure division. You will serve as the central point for bid activities, ensuring high-quality, compliant, and timely proposals while collaborating with technical, commercial, and operational teams.

The role focuses on proposal excellence, process improvement, and supporting business growth through successful tender participation across Singapore and