Bid Assistant (6 Months Contract)

BEUMER GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

BEUMER GROUP SINGAPORE PTE. LTD. is seeking a diligent Tender Administrator to compile submissions and coordinate proposal documentation.

The role involves organizing bid packages, formatting and proofreading, and supporting data-rich spreadsheets and presentations using Microsoft Office tools. You will take meeting minutes, collaborate with internal stakeholders, and ensure all bid documents are properly filed for audit purposes and reference.

Qualifications

• Diploma or equivalent qualification is preferred.
• Experience in tender administration, proposal coordination, bid support, or a similar role will be an advantage.
• Basic engineering knowledge will be an advantage.
• Well-organized with strong attention to detail and accuracy.
• Able to work under pressure and meet challenging deadlines.
• Positive attitude, self-motivated, and a good team player.

Responsibilities

• Compile tender submissions, proposals, presentations, and supporting sales documentation.
• Coordinate and organize bid documents to ensure compliance with submission requirements.
• Format, edit, and proofread documents for accuracy, grammar, spelling, consistency, and professional presentation.
• Support the preparation of spreadsheets, and presentation materials using Microsoft Office applications.
• Take meeting minutes.
• Work closely with internal stakeholders to gather information required for tender and proposal submissions.
• Ensure all bid documents are properly maintained and filed for reference and audit purposes.

Skills

Tender coordination

Attention to detail

Organizational skills

Deadline-driven

Team collaboration

Pressure handling

Education

Diploma or equivalent qualification

Tools

Microsoft Excel

Microsoft Word

PivotTables

XLOOKUP

Job description

Responsibilities:

• Compile tender submissions, proposals, presentations, and supporting sales documentation.
• Coordinate and organize bid documents to ensure compliance with submission requirements.
• Format, edit, and proofread documents for accuracy, grammar, spelling, consistency, and professional presentation.
• Support the preparation of spreadsheets, and presentation materials using Microsoft Office applications.
• Take meeting minutes.
• Work closely with internal stakeholders to gather information required for tender and proposal submissions.
• Ensure all bid documents are properly maintained and filed for reference and audit purposes.

Requirements:

• Diploma or equivalent qualification preferred.
• Experience in tender administration, proposal coordination, bid support, or a similar role will be an advantage.
• Basic engineering knowledge will be an advantage
• Well-organized with strong attention to detail and accuracy.
• Able to work under pressure and meet challenging deadlines.
• Positive attitude, self-motivated, and a good team player.

Technical Skills:

• Microsoft Excel (Intermediate)
• Use formulas and functions such as IF, SUMIF, COUNTIF, VLOOKUP/XLOOKUP.
• Perform basic data analysis and reporting.
• Create and work with PivotTables and charts(preferred).
• Microsoft Word (Intermediate)
• Format and edit professional documents.
• Align images, tables, and text effectively.
• Review documents for grammar, spelling, formatting, and consistency.