Assistant Manager (RDO), SIMTech

A*STAR - Agency for Science, Technology and Research; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A*STAR - Agency for Science, Technology and Research in Singapore is seeking an individual for General Administration. This role involves coordinating meetings, managing documentation, and providing logistical support for visits.

The ideal candidate will have a diploma or degree in administration, science, or engineering, and possess strong communication and analytical skills. Candidates should be independent, meticulous, and capable of handling multiple stakeholders.

Qualifications

• Independent and able to work with minimal supervision.
• Able to work with multiple stakeholders, both internal and external.
• Meticulous with attention to detail.

Responsibilities

• Coordinate meetings and compile research documentation.
• Maintain and update student databases and assist with internships.
• Provide logistics support and manage general inquiries.

Skills

Communication skills

Attention to detail

Analytical skills

Interpersonal skills

Problem-solving skills

Education

Diploma or degree in administration, science, or engineering

Tools

Microsoft Office Suite

SharePoint

Job description

General Administration

• Coordinate external and internal meetings for RDO management.
• Enter data and compile information regarding research collaborations, agreements, business visits, fellows, joint appointments, awards received by staff, manpower intern and attachment, and other research documentations.
• Compile RDO monthly calendar, such as visits, engagements, IP, and grant activities, for reporting to management with information from other team members.
• Record, issue, collect, safekeep, and order laboratory notebooks for researchers and technical staff.
• Raise and verify purchases made by RDO staff.
• Monitor RDO admin mailboxes.
• Be point of contact for general enquiries from staff, A*STAR community, and public.

Manpower – Student Matters (Interns and Student Attachment)

• Liaise with S&A supervisors, A*STAR Graduate Academy, and local Institutes of Higher Learning to input internship project proposals and other administrative matters.
• Facilitate approval from management for research student’s conference applications, thesis- and supervisor‑related matters, and other student‑related matters.
• Create quarterly internship calendar for regular updating to divisions.
• Identify and review potential improvements to existing processes in manpower student internship and attachments.
• Liaise with other departments within the institutes for student onboarding and exit.
• Be point of contact for Student Matters in SIMTech and ARTC.
• Own, update and maintain student database including troubleshooting and updating of approval workflows.

Engagement Support

• Provide logistics support for hosting visits, which include but not limited to securing and preparing meeting room, laptop, AV, name tent, and reserved carpark.
• Liaise with receptionist to pre‑register visitors and prepare visitor passes.

Cover Other RDO Job Functions, As Required

• Support TD/publication/grant database and report.
• Support digitalisation, dashboards and process automation workflows for RDO related approvals.
• Support RDO activities, catering and other task as required.

Education Qualifications

• Diploma or degree in administration or science or engineering.

Job Requirements

• Independent and able to work with minimal supervision.
• Able to work with multiple stakeholders, internal and external.
• Meticulous and attention to details.
• Good command of Microsoft Word, Excel, PowerPoint, Office, and SharePoint.
• Good communication, interpersonal and stakeholder engagement skills.
• Able to deliver results under tight timeline.
• Good analytical and problem‑solving skills.