Associate PMO Manager

Helius Technologies; Singapore; On-site; SGD 65,000 - 95,000; Full time

Job summary

Helius Technologies in Singapore is seeking an Associate PMO Manager to support the TRUST Tech Team with PMO and secretariat duties. You will track technical progress, manage meeting logistics, document minutes, and maintain governance records to ensure stakeholder satisfaction.

The role requires a degree in information systems or computer science, strong multi‑tasking, and proficiency with PM tools (MS Project, Zoom, Microsoft Teams).

Qualifications

• Degree in information systems, computer science or related field.
• Proactive and dedicated with strong multi-tasking and attention to detail.
• Ability to build and maintain relationships across junior and senior levels.
• High competency in PM tools and video conferencing (MS Project, Zoom, Teams).
• Knowledge of Agile; healthcare/data analytics/research experience is a plus.

Responsibilities

• Support project manager on tracking project progress, risk escalation and report on key performance metrics.
• Support the renewal of project contracts and approval.
• Support project timeline, status updates in SAP, and submission of PIR.
• Resource management – coordinating with departmental PMO on tracking time clocking, HC and FTE, MRF utilization and augment resources.
• Serve as the point of contact for project finance administration (e.g., track and report funding utilisation and expiry management).
• Manage knowledge base for TRUST’s processes, governance, and policy.
• Maintain an inventory of project assets and versioning.
• Deliver efficient and effective secretariat and administrative support for TRUST Tech team.
• Schedule meetings for the TRUST Tech team, document and manage meeting minutes.
• Support governance reporting through consolidation and analysis of project, operational and security risk statistics, and provide timely management dashboards and status reports
• Serves as a Business Analyst on tech deliverables.

Skills

PMO management

Multi-tasking

Relationship building

MS Project

Zoom

Microsoft Teams

Agile

Education

Degree in information systems

Computer science

Tools

MS Project

Zoom

Microsoft Teams

Job description

Position Summary / Project Description

TRUST is a data sharing and analytics platform that supports the secure use of research and real-world datasets to enable health research data analytics, to improve health outcomes for Singapore and support data-driven innovation. As an Associate PMO Manager in the TRUST Tech Team, you will be instrumental in providing efficient Project Management Office and Secretariat support. Your responsibilities will include tracking and reporting on overall technical progress, as well as handling administrative and secretarial tasks such as scheduling meetings and taking minutes. You will serve as the subject matter expert on key processes and policies across all shared services, support the rigorous tracking, management, maintenance, and documentation of administrative tasks. We seek a self-starter who is resourceful and independent, with experience in project management and secretariat functions. You should have a proven track record in executing both small and large-scale projects, ensuring smooth and efficient service that meets stakeholder expectations and user needs within the ecosystem.

Role and Responsibilities

• Support project manager on tracking project progress, risk escalation and report on key performance metrics.
• Support the renewal of project contracts and approval.
• Support project timeline, status updates in SAP, and submission of Project Implementation Review (PIR).
• Resource management – coordinating with departmental PMO on tracking time clocking, managing reports on HC and FTE, MRF utilization and tracking augment resources.
• Serve as the point of contact for project finance administration (e.g., track and report funding utilisation and expiry management).
• Manage knowledge base for TRUST’s processes, governance, and policy.
• Maintain an inventory of project assets and versioning.
• Deliver efficient and effective secretariat and administrative support (e.g., stakeholder coordination, manage meeting logistics and minuting) for TRUST Tech team.
• Schedule meetings for the TRUST Tech team, document and manage meeting minutes.
• Support governance reporting through consolidation and analysis of project, operational and security risk statistics, and provide timely management dashboards and status reports
• Serves as a Business Analyst on tech deliverables.

Requirements / Qualifications

• Degree in information systems, computer science or related field.
• Proactive and dedicated individual with strong multi-tasking capabilities and attention to details.
• Ability to build and maintain relationships with a wide array of people at both junior and senior levels.
• High competency levels in project management tools and video conferencing tools e.g. MS Project, Zoom and Microsoft Teams.
• Knowledge of project management methodologies (e.g. Agile) o Experience in healthcare, data analytics &/or research industries will be added advantage.

BH 10781