Associate Executive (Women's Anaesthesia)

KK Women's & Children's Hospital; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

KK Women's & Children's Hospital is seeking an Associate Executive to provide operational coordination, administrative and secretariat support to the Department of Women's Anaesthesia. The role ensures efficient department operations, meeting coordination, asset records maintenance, and data administration while liaising with internal and external stakeholders.

The successful candidate will handle teaching programmes, events, and ad-hoc projects, demonstrating meticulous organization,

Qualifications

• Diploma qualification in any discipline with at least 2 years of relevant administrative or operational experience.
• Excellent written, interpersonal, and communication skills.
• Meticulous, organized, and able to manage multiple tasks.
• Self-motivated with a high level of initiative and ability to work independently under tight deadlines.
• Strong coordination and stakeholder management skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).

Responsibilities

• Manage the day-to-day administrative operations of the department office.
• Provide comprehensive secretariat support, including meeting coordination, preparation of meeting materials, and minute-taking for departmental and management meetings.
• Coordinate departmental teaching programmes, events, and activities.
• Maintain and update departmental fixed asset records and inventories.
• Perform accurate and timely data entry, tracking, and maintenance of records.
• Liaise with internal and external stakeholders to facilitate smooth departmental operations.
• Support daily operational functions and administrative workflows.
• Assist in the implementation of departmental initiatives and projects.
• Undertake special assignments and ad-hoc projects as required.

Skills

Written communication

Interpersonal skills

Organized

Multitasking

Stakeholder management

MS Office

Education

Diploma qualification

Tools

MS Office Suite

Job description

About the role

The Associate Executive provides operational coordination, administrative, and secretariat support to the Department of Women's Anaesthesia. The incumbent is responsible for the efficient administration of departmental operations, coordination of meetings, teaching activities and events, asset management, data administration, and liaison with internal and external stakeholders. This role supports the department in achieving operational excellence, regulatory compliance, and effective service delivery.

Key responsibilities

• Manage the day-to-day administrative operations of the department office.

• Provide comprehensive secretariat support, including meeting coordination, preparation of meeting materials, and minute-taking for departmental and management meetings.

• Coordinate departmental teaching programmes, events, and activities.

• Maintain and update departmental fixed asset records and inventories.

• Perform accurate and timely data entry, tracking, and maintenance of records.

• Liaise with internal and external stakeholders to facilitate smooth departmental operations.

• Support daily operational functions and administrative workflows.

• Assist in the implementation of departmental initiatives and projects.

• Undertake special assignments and ad-hoc projects as required.

About you

• Diploma qualification in any discipline, preferably with at least 2 years of relevant administrative or operational experience.

• Excellent written, interpersonal, and communication skills.

• Meticulous, organized, and able to manage multiple tasks effectively.

• Self-motivated with a high level of initiative and ability to work independently under tight deadlines.

• Strong coordination and stakeholder management skills.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).

• Passionate about supporting healthcare services and contributing to a patient-focused environment.