Associate Executive

National Healthcare Group; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

NHG Health Group in Singapore is seeking an experienced administrative professional to support the Planning and Population Health Management team. You will handle calendar management, coordination of meetings, and preparation of briefing materials to enable leadership to make informed decisions.

The role requires strong communication, multitasking, and proficiency in Microsoft Office and video conferencing tools.

Qualifications

• Diploma in any discipline is required.
• Healthcare operations experience is advantageous.
• Strong administrative and project coordination skills.
• Detail-oriented with the ability to manage multiple tasks simultaneously.
• Strong communication and interpersonal skills.
• Proficiency in Word, Excel, PowerPoint and video conferencing tools.

Responsibilities

• Provide direct administrative support to senior leadership including calendar management, meeting coordination, and correspondence handling.
• Prepare briefing materials and documentation for leadership meetings and strategic sessions.
• Coordinate meetings, workshops, and stakeholder engagements across the office.
• Manage shared calendars, book meeting rooms and facilities, and prepare standard meeting agendas.
• Organise documentation and maintain filing systems across teams.
• Handle routine correspondence and communications.
• Process claims and administrative requests as required.
• Coordinate travel arrangements for team members.
• Support management of office inventories and logistics.

Skills

Executive support

Calendar management

Meeting coordination

Communication skills

Document preparation

Project coordination

Microsoft Office

Video conferencing

Stakeholder engagement

Education

Diploma in any discipline

Healthcare operations experience (advantageous)

Tools

Microsoft Word

Excel

PowerPoint

Teams

Zoom

Job description

B. JOB PURPOSE (ROLE and DEPARTMENT SUMMARY)

The Planning and Population Health Management team is the strategic backbone of NHG Population Health, ensuring the organisation has the clarity, focus, alignment needed to deliver on its population health mission nd data for decision makings. Working at the intersection of national health priorities and organisational strategy, the team translates MOH and NHG Health directives into clear direction for its three Missions — Population Health, Community Health, and Primary Care.

MAJOR DUTIES AND RESPONSIBILITIES

Executive Support

• Provide direct administrative support to senior leadership including calendar management, meeting coordination, and correspondence handling
• Prepare briefing materials and documentation for leadership meetings and strategic sessions

Administrative Coordination

• Coordinate meetings, workshops, and stakeholder engagements across the office
• Manage shared calendars, book meeting rooms and facilities, and prepare standard meeting agendas
• Organise documentation and maintain filing systems across teams

General Administrative Support

• Handle routine correspondence and communications
• Process claims and administrative requests as required
• Coordinate travel arrangements for team members
• Support management of office inventories and logistics

JOB REQUIREMENTS

• Education/Training/Experience
  • Good Diploma in any discipline.
  • Having healthcare operations experience will be advantageous.
  • Must possess strong administrative and project coordination skills.
  • Detail-orientated with the ability to effectively manage multiple tasks simultaneously.
  • Strong communication and interpersonal skills.
  • Proficient in various computer applications, including Microsoft Word, Excel & PowerPoint , Video Conferencing Software (e.g. Teams, Zoom)
• (b) Personal Attributes
  • Independent, self-motivated and result-oriented.
  • Good communication, collaboration, and problem-solving skills.
  • Resourceful and able to work across multiple teams with a can-do attitude.
  • Attention to detail and able to manage various project elements and timelines.