Associate Executive

NHG Population Health; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

NHG Population Health in Singapore seeks an organized Administrative Coordinator to support senior leadership and drive efficient office operations. You will manage calendars, coordinate meetings, prepare briefing materials, and handle documentation across teams.

This role requires a Diploma in any discipline, strong communication, and proficiency with MS Office and video conferencing tools. Healthcare operations experience is a bonus, with opportunities to collaborate across multiple missions.

Qualifications

• Diploma in any discipline required.
• Healthcare operations experience is advantageous.
• Strong administrative and project coordination skills.
• Detail-oriented with ability to manage multiple tasks.
• Strong communication and interpersonal skills.
• Proficient in MS Word, Excel and PowerPoint; comfortable with video conferencing tools.

Responsibilities

• Provide direct administrative support to senior leadership, including calendar management and meeting coordination.
• Prepare briefing materials and documentation for leadership meetings.
• Coordinate meetings, workshops, and stakeholder engagements across the office.
• Manage shared calendars, book meeting rooms and facilities.
• Organise documentation and maintain filing systems across teams.
• Handle routine correspondence, process claims, coordinate travel arrangements, and support office logistics.

Skills

Administrative coordination

Calendar management

Meeting coordination

Communication skills

Education

Diploma in any discipline

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Video conferencing (Teams/Zoom)

Job description

Company description

NHG Population Health

Job description

A. ABOUT COMPANY

NHG Population Health (PopHealth) is committed to improving the health and wellbeing of 1.5 million residents in Central and North Singapore. Anchored across three Missions — Population Health, Community Health, and Primary Care — we drive and support the strategic development and implementation of population health transformation in synchronisation with national strategies and key programmes such as Healthier SG and Age Well SG.

B. JOB PURPOSE (ROLE and DEPARTMENT SUMMARY)

The Planning and Population Health Management team is the strategic backbone of NHG Population Health, ensuring the organisation has the clarity, focus, alignment needed to deliver on its population health mission nd data for decision makings. Working at the intersection of national health priorities and organisational strategy, the team translates MOH and NHG Health directives into clear direction for its three Missions — Population Health, Community Health, and Primary Care.

MAJOR DUTIES AND RESPONSIBILITIES

Executive Support

• Provide direct administrative support to senior leadership including calendar management, meeting coordination, and correspondence handling
• Prepare briefing materials and documentation for leadership meetings and strategic sessions

Administrative Coordination

• Coordinate meetings, workshops, and stakeholder engagements across the office
• Manage shared calendars, book meeting rooms and facilities, and prepare standard meeting agendas
• Organise documentation and maintain filing systems across teams

General Administrative Support

• Handle routine correspondence and communications
• Process claims and administrative requests as required
• Coordinate travel arrangements for team members
• Support management of office inventories and logistics

JOB REQUIREMENTS

1. Education/Training/Experience

• Good Diploma in any discipline.
• Having healthcare operations experience will be advantageous.
• Must possess strong administrative and project coordination skills.
• Detail-orientated with the ability to effectively manage multiple tasks simultaneously.
• Strong communication and interpersonal skills.
• Proficient in various computer applications, including Microsoft Word, Excel & PowerPoint, Video Conferencing Software (e.g. Teams, Zoom)

(b) Personal Attributes

• Independent, self-motivated and result-oriented.
• Good communication, collaboration, and problem-solving skills.
• Resourceful and able to work across multiple teams with a can-do attitude.
• Attention to detail and able to manage various project elements and timelines.