Assistant Vessel Manager (Oil)

Focal Search Pte Ltd; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

A maritime company in Singapore is seeking an Assistant Vessel Manager to support Vessel Managers with coordination and management of repairs, service attendances, and maintenance records. Responsibilities include liaising with service providers, managing invoices, monitoring maintenance tasks, and ensuring current certifications for vessels. The ideal candidate will have strong organizational skills and experience in maritime operations. This role offers a unique opportunity to contribute to the efficiency of vessel operations.

Responsibilities

• Provide assistance to Vessel Managers.
• Coordinate with Fleet Operational Services for technical updates.
• Arrange and manage service attendances for vessels.
• Collaborate with Vessel Managers on surveys and certificates.
• Review repair specifications and follow up with service providers.
• Organize routine repairs and requisitions for service engineers or technicians based on vessel needs.
• Review and process vendor invoices for services rendered.
• Assist in maintaining the repair database and help compile Dry-Dock Specifications.
• Support the preparation and review of repair specifications, as well as analyze yard tenders.
• Work with the purchasing department to ensure cost-effective and timely supply deliveries.
• Provide assistance to Vessel Managers during dry dock operations.
• Help compile the Dry Dock Repair Report.
• Track capital modifications, upgrades, and ongoing projects.
• Appoint agencies and monitor associated costs and invoices.
• Coordinate various husbandry matters with local agents.
• Manage the distribution and tracking of vessel certificates.
• Review classification reports and distribute monthly reports to Vessel Managers and the vessels.
• Process and track technical and service reports.
• Organize and maintain archived records.
• Manage vessel drawings and instruction manuals.
• Distribute manufacturer service bulletins to the ship team and vessels.
• Monitor planned maintenance work orders and maintenance history within the PM system.
• Track equipment undergoing shore-based service or repair.
• Support the purchasing department in the absence of the Purchasing lead, as assigned by superiors.

Job description

About the job Assistant Vessel Manager (Oil)

Job Description:

• Provide assistance to Vessel Managers.
• Coordinate with Fleet Operational Services to ensure up-to-date technical information and best practices.
• Arrange and manage service attendances for vessels.
• Collaborate with Vessel Managers to ensure surveys and certificates are current.
• Review repair specifications and follow up with service providers.
• Organize routine repairs and requisitions for service engineers or technicians based on vessel needs.
• Review and process vendor invoices for services rendered.
• Assist in maintaining the repair database and help compile Dry-Dock Specifications.
• Support the preparation and review of repair specifications, as well as analyze yard tenders.
• Work with the purchasing department to ensure cost-effective and timely supply deliveries.
• Provide assistance to Vessel Managers during dry dock operations.
• Help compile the Dry Dock Repair Report.
• Track capital modifications, upgrades, and ongoing projects.
• Appoint agencies and monitor associated costs and invoices.
• Coordinate various husbandry matters with local agents.
• Manage the distribution and tracking of vessel certificates.
• Review classification reports and distribute monthly reports to Vessel Managers and the vessels.
• Process and track technical and service reports.
• Organize and maintain archived records.
• Manage vessel drawings and instruction manuals.
• Distribute manufacturer service bulletins to the ship team and vessels.
• Monitor planned maintenance work orders and maintenance history within the PM system.
• Track equipment undergoing shore-based service or repair.
• Support the purchasing department in the absence of the Purchasing lead, as assigned by superiors.