Assistant to the CEO

CREATION COLLECTIVE PTE. LTD.; Singapore; On-site; SGD 67,000 - 100,000; Full time

Job summary

Triangle Group is seeking an Executive Assistant to support the CEO in Singapore. You will manage the CEO’s calendar, emails, travel arrangements, and personal logistics, while safeguarding confidentiality in a fast-paced, dynamic environment.

The ideal candidate has prior executive or personal assistant experience, exceptional organisational and communication skills, comfort with Apple devices, and the discretion to handle sensitive information and family matters across Southeast Asia.

Qualifications

• Prior experience as an executive or personal assistant.
• Strong organisational and communication skills are essential.
• Comfortable with high autonomy and discretion with sensitive information.
• Experience liaising with family members and managing personal affairs.

Responsibilities

• Point of contact for the CEO and filter escalations.
• Calendar ownership and scheduling across the CEO’s commitments.
• Meeting preparation with briefings on who, what, why.
• Inbox management and delegation of messages as appropriate.
• Arrange business and leisure travel, visas, and related logistics.
• Follow through on decisions and action items from meetings.
• Manage personal errands and household logistics.
• Ensure confidentiality and protect family privacy.

Skills

Executive assistant experience

High autonomy

Organisational skills

Written and verbal communication

Discretion and confidentiality

Liaising with UHNW family

Travel planning

Calendar/email/travel tools

Tools

Google Workspace / Outlook

Apple ecosystem (iPhone, MacBook, iMac, iOS)

Travel-booking platforms

Job description

About Us

Triangle Group (formerly operating as Creation Collective) is a dynamic live entertainment touring company bringing world-class experiences to audiences across Asia-Pacific. With a growing footprint in Singapore, Hong Kong, Indonesia, Malaysia, Thailand, Taiwan and Australia, we curate and deliver innovative touring IPs that connect fans with the artists and experiences they love. As we grow, we're looking for an Executive Assistant to support our CEO - keeping multiple plates spinning so he can focus on building the business. If you can turn chaos into a clean itinerary, this is the place for you.

What You’ll Own

• Point of contact: be the first point of contact for the CEO, filtering out what gets escalated and handling everything else yourself.

• Calendar ownership: manage the CEO's schedule; spot conflicts early and reprioritise without needing sign-off each time; liaise with the principal’s wife for scheduling personal events.

• Meeting preparation: where necessary share a short briefing ahead of every meeting or call - who, what, why.

• Inbox management: triage the CEO’s emails, flagging high-priority and time-sensitive items. Reply to or delegate messages on his behalf where appropriate.

• Travel: book and manage both business and leisure travel, including flights, hotels, visas, ground transport, scheduling meetings, restaurant reservations for the CEO and his family.

• Follow-through: track decisions and action items from meetings and chase stakeholders; ensure items are reported in a timely manner.

• Personal errands: could be shopping, gifts, appointments, restaurant reservations, party planning and other lifestyle logistics.

• Household management:. Ensure all tech items and plans are working effectively.

• Other administrative work: filing expenses, managing paperwork as required for banking, health and travel insurance. Work to ensure all visa related matters are handled on time - for principal and all dependents (family members, helper).

• Confidentiality: handle sensitive business information with discretion and protect the family’s privacy at all times.

What You Bring

• Prior experience as an executive or personal assistant, ideally supporting a senior executive or UHNW family.

• Strong Comfortable with high autonomy - proven judgment on what to decide yourself versus escape

• Excellent organisational skills

• Strong written and verbal communication skills

• Comfortable with technology and proficient with the Apple universe (iPhone, macbook, iMac and iOS)

• Proficient with standard calendar, email, and travel-booking tools (e.g. Google Workspace/Outlook, travel platforms)

• Comfortable liaising directly with a principal's spouse and children, not just the principal.

• Highly discreet, trustworthy, and calm under changing plans.

• Based in Singapore, able to travel within Southeast Asia as needed.