Assistant Manger/Manager (Registry), FFD

Ministry Of Social And Family Development; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Ministry Of Social And Family Development (MSF) is seeking a Records and Knowledge Management professional within the Finance and Facilities Division. The role focuses on managing records lifecycle, conducting KM/RM training, and supporting divisions in KM/RM activities to foster a data-driven culture.

The ideal candidate will have a tertiary qualification with at least 3 years of experience, strong project management, and the ability to leverage technology effectively, with data analytics or

Qualifications

• Experience in information management and corporate administration.
• Strong project management skills.
• Ability to grasp and utilise technology effectively.
• Experience in data analytics/visualisation or GenAI is an added advantage.

Responsibilities

• Manage agency records according to compliance requirements and best practices across the records life cycle, appraisal, declassification, and electronic records system.
• Conduct training to divisions on Knowledge Management/Records Management.
• Provide support to divisions in Knowledge Management/Records Management.
• Support change management by promoting a dynamic Knowledge Management/Records Management culture (awareness campaigns and EDMs).
• Manage projects independently and work with vendors to ensure cost, scope and time adherence.
• Experience with digitisation, Knowledge management, communications or design thinking is an added advantage.
• Perform other duties as assigned.

Skills

Project management

Information management

Corporate administration

Technology utilization

Education

Tertiary qualification with 3+ years experience

Job description

What the role is:

The Finance and Facilities Division (FFD) is responsible for the Ministry’s financial matters, procurement management, general administration and internal audits. FFD promotes proper stewardship of the Ministry’s resources by applying best practices across its various functions.

What you will be working on:

• Responsibilities:1. Manage agency records according to compliance requirements and best practices:a. Manage the records life cycleb. Carry out appraisal of recordsc. Carry out declassification of public recordsd. Manage the electronics records management system
• Responsibilities:2. Conduct training to divisions on Knowledge Management/Records Management
• Responsibilities:3. Provide support to divisions in areas of Knowledge Management/Records Management
• Responsibilities:4. Support change management by working closely with stakeholders to promote a dynamic Knowledge Management/Records Management culture (e.g. managing awareness campaigns and developing electronic direct mails-EDMs)
• Responsibilities:5. Manage projects independently and work with vendors to ensure adherence to project cost, scope and time
• Responsibilities:6. Experience with digitisation, Knowledge management, communications or design thinking is an added advantage
• Responsibilities:7. Any other duties as assigned

What we are looking for:

Technical Competencies

• 1. Tertiary qualification (with minimum 3 years of working experience) is preferred
• 2. Experience in information management and corporate administration
• 3. Strong project management skills
• 4. Ability to grasp and utilise technology effectively
• 5. Experience in data analytics/visualisation or GenAI is an added advantage

Generic Competencies

• 1. Possess a positive attitude
• 2. Good communication and interpersonal skills
• 3. Able to work under stress and independently
• 4. User‑centric, meticulous and resourceful team player
• 5. Possess problem solving and analytical mindset
• 6. Able to work within a given timeline

Functional Competencies

• 1. Document Management
• 2. Business Continuity Planning
• 3. Logistics Coordination

About Ministry Of Social And Family Development

Join Us at MSF for a Meaningful, People-Centric Career!At MSF, our mission is to nurture and build resilient individuals, strong families, and a caring society. We offer meaningful and impactful people‑centric careers in the design and delivery of policies, services and programmes. We are an all‑inclusive and family friendly workplace where career growth is prioritised through a comprehensive suite of development opportunities to help our officers succeed today as well as be future‑ready. We do this through various formal and informal learning and development programmes for officers to build different competencies and gain diverse work experiences within MSF, the Public as well as the Social Service Sectors.