Assistant Manager/Senior Executive/Executive (Civil Cluster Registry)

Attorney-General's Chambers; Singapore; On-site; SGD 48,000 - 66,000; Part time

Benefits offered by this job

Annual variable bonuses

Performance bonuses

Work-life harmony programmes

Job summary

The Attorney-General's Chambers in Singapore is seeking a dedicated individual for Registry and Records Management. This role involves managing end-to-end Registry operations, ensuring data integrity, and supporting the digitisation efforts across legal divisions. Candidates with strong writing, analytical, and interpersonal skills are encouraged to apply. The AGC offers competitive salaries, performance bonuses, and supports career aspirations, ensuring a work-life balance for its officers.

Qualifications

• 2 or more years of relevant experience in administration, digitisation, and records management.
• Familiarity with National Archives of Singapore records management requirements is advantageous.
• Strong interest in the role may suffice for some candidates.

Responsibilities

• Manage Registry operations, ensuring data integrity and stakeholder satisfaction.
• Contribute to digitisation projects and streamline operational effectiveness.
• Engage divisions to assess records and digitisation needs.

Skills

Administration skills

Digitisation expertise

Technology system knowledge

Change management

Records management

Excellent writing skills

Interpersonal skills

Analytical skills

Resourcefulness

Adaptability

Job description

What the role is

You will be responsible for the Registry and Records Management operations in supporting AGC divisions and the good maintenance of all data (digital and physical records). You will work closely with AGC’s legal divisions and various stakeholders on the overall planning and management of AGC’s digitization efforts, complying with Whole‑Of‑Government (WOG), National Archives Singapore (NAS) and AGC’s records management policies and guidelines.

Responsibilities

• Registry:
  • Manage end‑to‑end tasks related to Registry operations, which includes reviewing, assessing and assigning legal case files/requests across AGC’s legal divisions, and maintaining physical and digital files and records.
  • Ensure data integrity and accuracy in the AGC Enterprise System, while developing and executing improvement plans to enhance Registry operations and stakeholder satisfaction.
  • Support organisational drive for excellence in records management to ensure documents are managed according to defined standards, guidelines and manuals within AGC and across WOG.
  • Identify service gaps and streamline work processes to optimize operational effectiveness and efficiency to improve customer experience.
  • Participate and contribute to key activities and milestones in the implementation of digital projects.
• Records Management:
  • Consolidate and harmonise file plans across AGC divisions, collaborate with Chief Records Officer and division representatives for series appraisal with NAS.
  • Engage AGC divisions to review records and digitisation needs, propose comprehensive technology‑driven solutions in partnership with AGC’s IT department to achieve a harmonised approach for AGC’s digitisation services and align AGC’s digitalisation plans to WOG digitisation roadmap and NAS guidelines.
  • Review AGC’s public records for purposes of ad‑hoc declassification or request for viewing of files by other public agencies.
  • Develop and implement best business practices for digitisation and records management, including defining enhancements for AGC's enterprise system to support internal records management policy.
  • Manage budget planning and utilisation, contracts and procurement matters related to records management, digitisation, and off‑site storage services, and ensure appointed vendors fulfil contractual obligations.
  • Undertake any task as assigned by Supervisors.

Requirements

• 2 or more years of relevant experience in administration, digitisation, technology system, change management and records management would be advantageous.
• Candidates with no direct relevant experiences but possess strong interest in the role are also encouraged to apply.
• Familiarity with National Archives of Singapore records management requirements would be advantageous.
• Possess excellent writing and analytical skills.
• Possess excellent interpersonal and relationship building skills to maintain strong partnerships and communicate effectively at all levels.
• Resourceful and able to work independently in a team environment.
• Adaptable and willing to take on new challenges.
• Self‑driven, independent, motivated and result‑oriented with ability to multi‑task and thrive in a fast‑paced and dynamic environment.

Our Commitment to You

The AGC offers a salary commensurate with your experience and qualifications, annual variable bonuses, performance bonuses and annual increments based on merit. We invest in our officers and support their career aspirations so that they can reach their fullest potential. We also place great importance on our officers’ physical and mental well‑being through work‑life harmony programmes. Successful candidates will be appointed on a contract basis in the first instance.

About Attorney‑General's Chambers

The Attorney‑General's Chambers plays a pivotal role in enhancing the rule of law and strengthening the efficiency and integrity of Singapore’s legal system. It also assists the Judiciary in the fair and impartial administration of justice in Singapore in carrying out its prosecutorial functions. As the Government’s legal adviser in all aspects of public administration law, criminal law, international law and legislation, AGC is able to provide a vast array of legal expertise for the good governance of Singapore.