Assistant Manager (Programme and Administration)

National University of Singapore; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

National University of Singapore is seeking an organised administrator to provide comprehensive support for its educational programmes, student activities, events and stakeholder engagements. You will help deliver day-to-day operations and coordinate activities in line with the Institute's strategic objectives.

Your responsibilities cover end-to-end administration of executive education, event planning, communications, and maintaining accurate records with emphasis on detail and stakeholder

Qualifications

• Bachelor's degree required from a recognised university.
• At least 3 years of experience in administration and educational programme management.
• Excellent verbal and written communication skills.
• Strong interpersonal and stakeholder relationship management skills.
• Proven experience in programme and event management.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and collaboratively with initiative.
• Proficiency in Microsoft Office applications and graphic design software such as Photoshop, Illustrator, or Canva.

Responsibilities

• Manage and support the student and educational activities, including industry talks, capstone gallery walks and other Institute initiatives.
• Manage the end-to-end administration and delivery of executive education programmes, including scheduling, budgeting, participant and instructor coordination, logistics, course materials, marketing support, feedback and reporting.
• Support programme and Institute communications, including EDMs designing, LinkedIn content, e-greeting card and stakeholder communications.
• Maintain and update the Institute's stakeholder, activities and event database, and track collaborations regularly.
• Manage general Institute administration, including role-based email accounts, mailing lists, meeting coordination, facilities bookings, staff welfare and asset management.
• Serve as the Institute's risk and business continuity plan coordinator for data submission, compliance matters and follow-up actions.
• Support the planning and delivery of Institute events such as roundtables and public lectures, including participant registration, venue arrangements, publicity, catering, procurement and vendor coordination.
• Provide administrative and logistical support for internal and external meetings and engagements.
• Undertake other duties as assigned in support of the Institute's strategic and operational objectives.

Skills

Communication skills

Stakeholder management

Event management

Problem-solving

Initiative

Education

Bachelor's degree in finance, marketing and business administration

Tools

MS Office

Photoshop

Illustrator

Canva

Job description

The role provides administrative and operational support for the Institute's educational programmes, student activities, events and stakeholder engagements, while supporting day-to-day Institute operations. It ensures the effective coordination and smooth delivery of key activities and initiatives in support of the Institute's strategic objectives.

Duties & Responsibilities

• Manage and support the student and educational activities, including industry talks, capstone gallery walks and other Institute initiatives.
• Manage the end-to-end administration and delivery of executive education programmes, including scheduling, budgeting, participant and instructor coordination, logistics, course materials, marketing support, feedback and reporting.
• Support programme and Institute communications, including EDMs designing, LinkedIn content, e-greeting card and stakeholder communications.
• Maintain and update the Institute's stakeholder, activities and event database, and track collaborations regularly.
• Manage general Institute administration, including role-based email accounts, mailing lists, meeting coordination, facilities bookings, staff welfare and asset management.
• Serve as the Institute's risk and business continuity plan coordinator for data submission, compliance matters and follow-up actions.
• Support the planning and delivery of Institute events such as roundtables and public lectures, including participant registration, venue arrangements, publicity, catering, procurement and vendor coordination.
• Provide administrative and logistical support for internal and external meetings and engagements.
• Undertake other duties as assigned in support of the Institute's strategic and operational objectives.

Qualifications and Requirements

• Bachelor's degree from a recognised university, preferably in finance, marketing and business administration.
• At least 3 years of experience in administration and educational programme management, preferably in an institute of higher learning.
• Excellent verbal and written communication skills.
• Strong interpersonal and stakeholder relationship management skills.
• Proven experience in programme and event management .
• Strong problem-solving skills and attention to detail.
• Ability to work independently and collaboratively with a high level of initiative.
• Proficiency in Microsoft Office applications and graphic design software such as Photoshop.
• Adobe Illustrator or Canva.