Assistant Manager (Programme and Administration)

National University of Singapore; Singapore; On-site; SGD 52,000 - 78,000; Full time

Job summary

The National University of Singapore is seeking an experienced administrator to support its educational programmes, student activities, events and stakeholder engagements. You will coordinate day-to-day institute operations and help deliver strategic initiatives.

Responsibilities include managing executive education administration, budgeting, logistics, communications, and data management, with an emphasis on accuracy and proactive collaboration with internal teams and external partners.

Qualifications

• Bachelor’s degree from a recognised university, preferably in finance, marketing and business administration.
• At least 3 years of experience in administration and educational programme management, preferably in an institute of higher learning.
• Excellent verbal and written communication skills.
• Strong interpersonal and stakeholder relationship management skills.
• Proven experience in programme and event management.

Responsibilities

• Manage and support student and educational activities, including industry talks, capstone gallery walks and other Institute initiatives.
• Oversee end-to-end administration and delivery of executive education programmes, including scheduling, budgeting, participant and instructor coordination, logistics, course materials, marketing support, feedback and reporting.
• Support programme and Institute communications, including EDMs designing, LinkedIn content, e-greeting card and stakeholder communications.
• Maintain and update the Institute’s stakeholder, activities and event database, and track collaborations regularly.
• Manage general Institute administration, including role-based email accounts, mailing lists, meeting coordination, facilities bookings, staff welfare and asset management.
• Serve as the Institute’s risk and business continuity plan coordinator for data submission, compliance matters and follow-up actions.
• Support the planning and delivery of Institute events such as roundtables and public lectures, including participant registration, venue arrangements, publicity, catering, procurement and vendor coordination.
• Provide administrative and logistical support for internal and external meetings and engagements.
• Undertake other duties as assigned in support of the Institute’s strategic and operational objectives.

Skills

Excellent communication

Interpersonal skills

Stakeholder management

Event management

Independent and collaborative work

Education

Bachelor’s degree in finance/marketing/business

Tools

Microsoft Office

Photoshop

Job description

The role provides administrative and operational support for the Institute’s educational programmes, student activities, events and stakeholder engagements, while supporting day-to-day Institute operations. It ensures the effective coordination and smooth delivery of key activities and initiatives in support of the Institute’s strategic objectives.

Duties & Responsibilities

• Manage and support the student and educational activities, including industry talks, capstone gallery walks and other Institute initiatives.
• Manage the end-to-end administration and delivery of executive education programmes, including scheduling, budgeting, participant and instructor coordination, logistics, course materials, marketing support, feedback and reporting.
• Support programme and Institute communications, including EDMs designing, LinkedIn content, e-greeting card and stakeholder communications.
• Maintain and update the Institute’s stakeholder, activities and event database, and track collaborations regularly.
• Manage general Institute administration, including role-based email accounts, mailing lists, meeting coordination, facilities bookings, staff welfare and asset management.
• Serve as the Institute’s risk and business continuity plan coordinator for data submission, compliance matters and follow-up actions.
• Support the planning and delivery of Institute events such as roundtables and public lectures, including participant registration, venue arrangements, publicity, catering, procurement and vendor coordination.
• Provide administrative and logistical support for internal and external meetings and engagements.
• Undertake other duties as assigned in support of the Institute’s strategic and operational objectives.

Qualifications and Requirements

• Bachelor’s degree from a recognised university, preferably in finance, marketing and business administration.
• At least 3 years of experience in administration and educational programme management, preferably in an institute of higher learning.
• Excellent verbal and written communication skills.
• Strong interpersonal and stakeholder relationship management skills.
• Proven experience in programme and event management .
• Strong problem-solving skills and attention to detail.
• Ability to work independently and collaboratively with a high level of initiative.
• Proficiency in Microsoft Office applications and graphic design software such as Photoshop.