Assistant Manager/Manager, Corporate Secretarial

TMF SINGAPORE H PTE. LTD.; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

TMF SINGAPORE H PTE. LTD. is seeking an experienced Corporate Secretarial Manager to oversee client portfolios and deliver full corporate secretarial services.

The role may involve leading a team, ensuring compliance with the Companies Act, Listing Rules, and other regulatory requirements, and building additional services for existing clients. You will supervise staff, monitor productivity, manage invoices and debtors, ensure timely filings, and advise clients on ad hoc matters, contributing to

Qualifications

• Degree holder; member of ICSA.
• Minimum 6 to 8 years' relevant experience in professional firms or CPA/law firms.
• Strong knowledge of corporate secretarial practices and Companies Act/regulations.
• Excellent command of English, spoken and written.
• Experience in client servicing is an advantage.

Responsibilities

• Manage a portfolio of clients with full corporate secretarial services.
• Ensure compliance with the Companies Act, Listing Rules and regulatory requirements.
• Build opportunities for additional services to existing clients.
• Supervise and review team performance and productivity.
• Oversee invoices, payments, and debtors' days.
• Ensure timely filing and document preparation.
• Provide advice to clients on ad hoc matters.

Skills

Client servicing

Team supervision

Regulatory compliance

English proficiency

Education

Degree holder

ICSA membership

Tools

Viewpoint

Job description

JOB PURPOSE

Provides professional services on corporate secretarial matters for a portfolio of clients, including incorporating and managing corporate structures. This role may require managing a team, and assisting the Manager or Director to streamline processes, increase revenue & productivity and enhance staff morale.

KEY RESPONSIBILITIES

• Manage a portfolio of clients by providing full set of corporate secretarial services;
• Ensure compliance with the Companies Act, Listing Rules and other regulatory and statutory requirements; Maintain good relationship with clients;
• Build opportunities for additional services providing to existing clients;
• Assist in maintaining smooth operation of the team;
• Supervise and review subordinates' work including performance review and progresses
• Assist to monitor & manage the productivity and effectiveness of the team;
• Oversee issuing of invoices and ensuring payments are made;
• Ensure filing deadlines are met;
• Prepares resolutions and correspondences to clients;
• Provide advices to clients on ad hoc matters;
• Reduce debtors' days;
• Monitor completion of time sheets; Perform other duties as assigned.

JOB SPECIFIC REQUIREMENTS

• Degree holder; member of ICSA;
• Minimum 6 to 8 years' relevant experience gained from professional firms/CPA firm/law firm ;
• Prior experience in client servicing environment is an advantage;
• Good knowledge of corporate secretarial practises and be familiar with Companies Act and regulations of regulatory bodies;
• Intermediate knowledge of Viewpoint is preferred.
• Excellent command of both spoken and written English.