Assistant Manager, Leasing and Facilities Management

Private Advertiser; Singapore; On-site; SGD 45,000 - 70,000; Full time

Job summary

A property management company in Singapore is seeking an experienced Assistant Manager to oversee project management, building operations, and security systems. You will manage institution-wide renovations and leasing while ensuring adherence to safety standards and training staff for compliance. The ideal candidate has a degree in Facilities Management and at least 4 years of relevant experience. This role requires strong project management skills and the ability to foster relationships with tenants and contractors.

Qualifications

• 4 years of relevant experience preferably in retail space, leasing, or building management.

Responsibilities

• Oversee all management of projects from proposal acceptance to installation.
• Manage overall planning and control of building and store servicing.
• Plan and execute store renovations or face-lifts.
• Create and recommend security standards and procedures.
• Lease and manage Group properties and tenancy agreements.

Skills

Project management

Building management

Budget control

Security management

Leasing

Training and supervision

Education

Degree or Diploma in Real Estate Management / Building / Facilities Management

Job description

The Assistant Manager is responsible for:

Project Management

• Oversee all management of projects from proposal acceptance through to installation
• Maintain production within specific guidelines for production efficiency, product re-work and control wastage amounts
• Conduct meeting with the team to discuss progress on all current projects
• Coordinate additional meetings as required with key staff to move projects forward
• Ensure that completed projects meet the specification and predetermined internal quality standards
• Manage project calendar and flow to ensure timely completion

Building/Store Management

• Overall management, planning and control of daily, weekly, and monthly servicing of the building and stores
• Manage work assignment and allocation of staff
• Support operational risk and audit process for the purpose of preventive maintenance
• Evaluate current processes and recommend improvements
• Adhere to and be familiar with all Health and Safety requirements
• Train and supervise FC and Exe to execute all maintenance request promptly
• Manage/Control maintenance budgets

Stores Renovation/Store Image Face-Lift

• Plan and execute store renovation/face-lifting
• Plan/control budget
• Provide assurance of successful execution of the renovation/face-lift and compliance with required specification
• Maintain good working relationship and communication with all contractors/suppliers
• Train and supervise staff to help to oversee the progress of the renovation/face-lift

Security Alarm/CCTV Systems/Safe

• Create, plan and recommend security standards and procedures for HQ and stores to safeguard company assets
• Monitor security policies and procedures to ensure compliance with internal security policies, licensing requirement, or applicable government security requirements and directives
• Conduct, evaluate and assess overall effectiveness of the security processes
• Propose and review security-related supplies and equipment
• Develop budgets for security operations
• Communicate security status and updates with HQ and stores
• Coordinate security operations and activities in accordance with laws enforcement
• Abreast of changes and make appropriate recommendation and update
• Train and supervise staff on company security rules and procedures
• Oversee and manage emergency management and contingency planning
• Train and supervise staff to follow up on the maintenance schedule

Leasing

• Lease out and manage the Group's properties which include but not limited to, prospecting, presenting, negotiating, securing, and attending to all tenancy related matters
• Manage the Group's properties to ensure that they are in good and tenantable condition and attending to all facilities related issues
• Draft and review tenancy agreements
• Handle rental arrears
• Establish, develop, and manage long-term customer relationships in order to maintain good landlord and tenant relationships

Perform other ad-hoc duties as assigned

Qualifications & Experience Required

• Degree or Diploma in Real Estate Management/ Building/ Facilities Management or related discipline
• 4 years of relevant experience preferably in retail space, leasing or building management