Assistant Manager, Corporate Secretarial | $4K–$6K - 0220

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 45,000 - 67,000; Full time

Job summary

THE SUPREME HR ADVISORY PTE LTD is seeking a Corporate Secretarial Assistant Manager to oversee a client portfolio with a focus on compliance under the Singapore Companies Act and ACRA regulations. You will coordinate board meetings, prepare minutes, and ensure timely e-filings and statutory filings, while supervising junior staff.

The role requires 3–5 years of corporate secretarial experience, a degree in a related field, and the ability to manage billing and engagement documents.

Qualifications

• Degree in Law, Business, Corporate Administration, Accountancy, or related discipline.
• Minimum 3–5 years of relevant corporate secretarial experience.
• Knowledge of the Singapore Companies Act, ACRA regulations, and corporate governance requirements.
• Experience in ACRA e-filing and preparation of full and partial XBRL.

Responsibilities

• Manage the full spectrum of corporate secretarial duties for a portfolio of clients.
• Ensure compliance with the Singapore Companies Act, ACRA regulations, and other statutory requirements.
• Organize, coordinate, and prepare agendas, board papers, resolutions, and minutes for board meetings and general meetings.
• Plan, coordinate, and oversee Annual General Meetings (AGMs), Extraordinary General Meetings (EGMs), and board meetings.
• Maintain and update statutory registers, minute books, and corporate records.
• Handle company incorporations, registration of foreign entities, and ongoing corporate administration matters.
• Perform ACRA e-filings accurately and within stipulated deadlines.
• Prepare and file dormant accounts and annual returns.
• Prepare full and partial XBRL financial statements for filing.

Skills

Client management

Billing & administration

Team leadership

Project coordination

Education

Law degree

Business degree

Corporate Administration degree

Accountancy degree

Job description

Corporate Secretarial Assistant Manager

Salary : $4000-$6000
Working hour :Mon- Fri 9.30-6.30pm
Location : Nicoll Highway MRT (3 - 5 mins walk)

Corporate Secretarial Functions

• Manage the full spectrum of corporate secretarial duties for a portfolio of clients.
• Ensure compliance with the Singapore Companies Act, ACRA regulations, and other statutory requirements.
• Organize, coordinate, and prepare agendas, board papers, resolutions, and minutes for board meetings and general meetings.
• Plan, coordinate, and oversee Annual General Meetings (AGMs), Extraordinary General Meetings (EGMs), and board meetings.
• Maintain and update statutory registers, minute books, and corporate records.
• Handle company incorporations, registration of foreign entities, and ongoing corporate administration matters.
• Perform ACRA e-filings accurately and within stipulated deadlines.
• Prepare and file dormant accounts and annual returns.
• Prepare full and partial XBRL financial statements for filing.

Client Management & Coordination

• Serve as the primary point of contact for clients on corporate secretarial matters.
• Arrange meetings with clients and provide professional advisory support on statutory compliance requirements.
• Follow up proactively with clients on outstanding documents, approvals, payments, and regulatory filings.
• Coordinate with directors, auditors, accountants, tax agents, banks, and regulatory authorities to ensure timely completion of assignments.
• Monitor filing deadlines and ensure all compliance obligations are met promptly.
• Billing & Administrative Management
• Prepare engagement letters, quotations, and service agreements where required.
• Manage billing processes, including invoicing clients and monitoring outstanding receivables.
• Follow up on client payments and coordinate collection activities.
• Maintain accurate billing records and ensure timely issuance of invoices.
• Assist management in budgeting, workflow planning, and resource allocation for the corporate secretarial department

Team Leadership

• Supervise and guide junior corporate secretarial staff.
• Review work completed by team members to ensure accuracy and compliance.
• Assist in developing and improving internal processes and workflow efficiencies.
• Provide training and mentoring to junior staff where required.

Requirement

• Degree in Law, Business, Corporate Administration, Accountancy, or related discipline.
• Minimum 3–5 years of relevant corporate secretarial experience, preferably in a corporate secretarial firm or professional services environment.
• Knowledge of the Singapore Companies Act, ACRA regulations, and corporate governance requirements.
• Experience in ACRA e-filing and preparation of full and partial XBRL

Chan Kai Wen Reg R23114137
THE SUPREME HR ADVISORY PTE LTD
EA No: 14C7279