Assistant Admin Manager (Office Administration I Facilities Management)

EA RECRUITMENT PTE LTD; Singapore; On-site; SGD 66,000 - 78,000; Full time

Benefits offered by this job

Excellent welfare and benefits

Career progression

Job summary

MNC Company is seeking a Facilities / Administration Manager to lead and oversee all FM functions from planning to execution. The role focuses on ensuring smooth operations, coordinating repairs, and driving cost-effective space planning across multiple sites.

Based at Lorong Chuan, Singapore, the position offers a 5-day workweek with standard hours and opportunities for career progression within a dynamic corporate environment.

Qualifications

• Bachelor's degree in Facility / Building Services or equivalent
• Ability to manage a commercial portfolio with 3 to 5 years’ experience preferred
• Willing to travel within Singapore between 3 locations

Responsibilities

• Oversee and manage facilities and administration functions to ensure continuity of Facility Management services and minimize disruptions
• Provide leadership to facilities and administration teams and ensure high quality of service to operations
• Coordinate building repair requests and engage vendors for HVAC, electrical, plumbing and general repairs
• Source and evaluate contractors to ensure compliance with purchasing policies
• Manage space planning projects, including layouts, cost estimates, schedules and startup/decommissioning of locations
• Develop project schedules and manage to milestones, monitor progress and report status
• Communicate with contractors, building managers, and architects to design space and manage projects
• Negotiate lease renewals and assist in addressing facility concerns from audits

Skills

Facilities management

Leadership

Vendor management

Education

Bachelor's degree in Facility / Building Services

Job description

• MNC Company

• Basic $5500 - $6500 + AWS + Variable Bonus

• Excellent Welfare and Benefits + Career progression

• Working location: Lorong Chuan (walking distance from MRT station)

• Working hours: Monday to Friday (8.45am to 5.45pm)

Job Responsibilities:

• Oversee and manage facilities and administration functions to ensure continuity of Facility Management services and minimize any disruption to company operations.

• Provide leadership to facilities and administration teams and accountable for the functions in order to provide high quality of service to company operations.

• Coordinate building repair requests and engage vendors for repairs include HVAC, electrical, plumbing and general repair.

• Source and evaluate contractor / supplier / vendor to contract specification; and in compliance to clients purchasing policies and procedures.

• Manages, approves, and executes change orders and proposals for office space planning, including office layouts, design, specification development, cost estimates, schedule construction, start up and decommissioning field locations.

• Develops estimates and schedules, including a master project schedule and manages the project to completion; establishes and measures costs, identifies issues and risks, establishes project documentation, space standards, and LEED certification standard or equivalent.

• Project management includes all aspects of requirements planning, developing Space Planning Utilization Report (SPUR), design development, construction, fit up, relocation, and startup of all related services.

• Works with outside real estate brokers to select suitable site locations.

• Develops and manages projects in terms of scope; approval, schedule, and budget utilizing established processes, experience, and expertise.

• Establishes deadlines, manages to milestones, monitors and reports progress of projects.

• Communicates with contractors, building managers, and architects to design space and manage projects.

• Manages the developing designs and estimates, obtaining approvals and budgets, commissioning the project, and overseeing the construction of office space ensuring build out to specifications and sustaining practices.

• Thoroughly evaluates site due diligence analyses for relocation and occupancy.

• Manages architects/engineers for schematic, development, design and construction documents.

• Coordinates and directs the activities of project management resources, consisting of internal and outsourced vendors.

• Manages the design, construction, and commissioning of these projects to meet or exceed project and company goals.

• Builds programming, conducts adjacency analysis, works with architects and contractors, approves construction drawings, and oversees the management of construction projects in the field.

• Works with outside consultants to reduce real property tax obligation.

• Negotiates directly with landlords for lease renewal. Reviews lease clauses to determine obligations, rules or procedures.

• Assist and facilitate to address Facility related concerns arising from audits; internal, external and insurance related.

• Other duties as assigned.

Job Requirements:

• Bachelor's degree in Facility / Building Services or equivalent experience from which comparable knowledge and job skills can be obtained.

• Capability to manage a commercial portfolio with 3 to 5 years’ experience will be highly preferred.

• Willing to travel within Singapore between 3 locations.

We regret that only shortlisted candidates will be contacted.