Assistant Manager

MOL (ASIA OCEANIA) PTE. LTD.; Singapore; On-site; SGD 90,000 - 150,000; Full time

Job summary

MOL (ASIA OCEANIA) PTE. LTD. seeks an experienced PMO lead for Project NEXUS in Singapore. You will guide planning, governance, and cross-functional coordination to ensure disciplined execution and clear visibility of milestones, risks, and actions.

Engage with global stakeholders, coordinate with HQ in Japan, and deliver timely reports. Strong SAP knowledge and bilingual communication are required.

Qualifications

• Degree in IT, CS, IS, Business Admin or related field, or equivalent professional experience.
• Substantial hands-on PMO experience in large-scale digital transformation projects.
• Strong SAP knowledge and integration with financial applications (IMOS, interfaces).
• Experience developing governance frameworks and integrated schedules with risk registers.
• Proven ability to coordinate cross-functional, multi-unit projects with overseas stakeholders.
• Solid understanding of financial accounting processes and data migration.
• Excellent analytical, problem-solving, and stakeholder management skills with senior management.
• Proficient in English and Japanese for reporting to HQ in Japan.

Responsibilities

• Drive PMO activities for Project NEXUS and support planning and execution.
• Develop and maintain the overall project plan, milestones, governance, and tracking.
• Monitor status, dependencies, risks, issues; coordinate mitigation with stakeholders.
• Coordinate alignment among leadership, workstream owners, and cross-functional teams.
• Consolidate project information and provide clear status reporting.
• Coordinate governance meetings, prepare materials, document decisions, track actions.
• Identify matters needing management attention and escalate appropriately.
• Ensure effective information flow across the project organization.
• Maintain project documentation and transparency on progress and decisions.
• Support leadership in achieving Project NEXUS objectives and outcomes.
• Liaise with HQ in Japan for alignment on decisions and implementation.

Skills

Stakeholder management

Communication skills

Analytical skills

English & Japanese proficiency

Education

Degree in IT / CS / IS / Business Admin

Tools

SAP systems

IMOS

Job description

Job Purpose:

The purpose of this role is to provide dedicated PMO leadership and coordination for Project NEXUS, supporting the project from planning through execution. The role is responsible for enabling effective governance, ensuring cross-functional alignment, monitoring project progress and risks, and facilitating timely communication and decision-making among key stakeholders.

As a central coordination point for the project, the role will help ensure that Project NEXUS is executed in a structured and disciplined manner, with clear visibility of priorities, milestones, dependencies, risks, and required actions.

Duties and Responsibilities:

• Drive and coordinate PMO activities for Project NEXUS, supporting effective project planning and execution.
• Develop and maintain the overall project plan, key milestones, governance framework, and progress tracking mechanisms.
• Monitor project status, deliverables, dependencies, risks, and issues, and coordinate mitigation and follow-up actions with relevant stakeholders.
• Facilitate alignment among project leadership, workstream owners, and cross-functional stakeholders on priorities, timelines, and key deliverables.
• Consolidate project information and provide clear, timely status reporting and management updates.
• Coordinate key governance meetings and project reviews, including preparation of materials, documentation of decisions, and tracking of actions.
• Identify matters requiring management attention and support appropriate escalation and resolution.
• Ensure effective information flow and communication across the project organization.
• Maintain project documentation and provide transparency on progress, risks, decisions, and outstanding actions.
• Support the project leadership team in driving Project NEXUS toward its objectives and planned outcomes.
• Liaise with HQ in Japan to facilitate alignment on key project decisions, approval processes and implementation requirements.

Qualifications and Experiences:

• Degree in Information Technology, Computer Science, Information Systems, Business Administration or a related discipline, or equivalent relevant professional experience.
• Substantial hands-on experience in Project Management Office (PMO) operations, enterprise system implementation or large-scale digital transformation projects.
• Strong technical knowledge of SAP systems and their integration with financial or accounting applications, including IMOS, system interfaces, financial data flows and related business processes.
• Demonstrated experience in developing and maintaining project governance frameworks, integrated project schedules, milestone tracking, risk registers and management reporting.
• Proven ability to coordinate complex cross-functional projects involving multiple business units, IT teams, external vendors and overseas stakeholders.
• Sound understanding of financial accounting processes, system integration, data migration, testing and issue resolution.
• Experience managing project dependencies, identifying operational and technical risks, escalating critical issues and coordinating timely corrective actions.
• Strong analytical, problem-solving, stakeholder management and communication skills, with the ability to engage effectively with senior management.
• Proficiency in written and spoken English and Japanese is required to facilitate effective communication with native Japanese-speaking stakeholders, coordinate corporate governance, internal approval processes, and prepare reports in Japanese for submission to HQ in Japan.