Assistant Facilities Manager

CBRE, Inc.; Singapore; Presencial; SGD 50 000 - 70 000; Tempo integral

Resumo da oferta

CBRE, Inc. in Singapore is seeking an Assistant Facilities Manager to supervise the team coordinating with clients, vendors, and contractors to ensure work orders are completed.

This role sits within Facilities Management, supporting managers with repairs and investment plans. The ideal candidate will have a diploma in facilities management or engineering and at least 5 years’ experience, with strong MS Office skills and a proven ability to explain complex concepts clearly.

Qualificações

• Diploma in Facilities Management or engineering required.
• At least 5 years of relevant facilities management experience.
• SIFMA-CFME accreditation will be an added advantage.
• Strong understanding of processes, procedures, and systems.
• Ability to explain complex concepts clearly.
• Advanced MS Office proficiency.
• Excellent organizational and mathematical skills.

Responsabilidades

• Coordinate and manage the team's daily activities to deliver exceptional services to the Client.
• Be the point of contact for escalated communications between Client and service providers.
• Attend meetings and foster collaboration between Client and FM team.
• Arrange for regular maintenance of equipment.
• Review work order data and present performance reports to management.
• Identify and lead initiatives to drive continuous improvement.
• Conduct market research and evaluate new vendors.
• Keep track of facility expenses.
• Prepare monthly operating budget variance reports.
• Ensure compliance with regulations and Code of Practices.
• Advise on regulation changes and impact on facilities.
• Plan and prepare BCP to minimize disruptions.

Conhecimentos

Team supervision

Vendor management

Budgeting

MS Office

Communication skills

Analytical skills

Formação académica

Diploma in Facilities Management / Engineering

SIFMA-CFME accreditation (advantage)

Descrição da oferta de emprego

As a CBRE Assistant Facilities Manager, you will supervise the team that coordinates with clients, vendors, and contractors to make sure work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Managers regarding all repairs and investment plans.

About the Role:

As a CBRE Assistant Facilities Manager, you will supervise the team that coordinates with clients, vendors, and contractors to make sure work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Managers regarding all repairs and investment plans.

What You’ll Do:

• Coordinate and manage the team's daily activities to deliver exceptional services to the Client. Establish work schedules, assign tasks, and cross-train staff.
• Point of contact for escalated communications between the Client and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
• Attend meetings, facilitate discussions, and foster collaboration between the Client and FM team
• Arrange for regular maintenance of equipment.
• Review data from work order reports and create and present performance and progress status reports to management. Make suggestions on how to improve efficiency.
• Identify, develop and lead initiatives to drive continuous improvement
• Conduct market research and compare costs and benefits when evaluating new vendors.
• Keep track of regular and ad-hoc facility expenses.
• Prepare monthly operating budget variance reports
• Ensure compliance with latest authority regulations and Code of Practices
• Advise on regulation changes and impact on facilities
• Plan and prepare BCP to ensure minimal disruptions of services to CCS operations

What You’ll Need:

• Minimum Diploma in Facilities Manager / Engineering related courses.
• At least 5 years of relevant experience in managing a building (preferred)
• Candidates with SIFMA-CFME accreditation will have an added advantage
• In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required.
• Requires the ability to explain complex concepts or sensitive information.
• Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Excellent organizational skills with a master- level inquisitive mindset.
• Exceptional math skills. Ability to calculate sophisticated figures such as percentages, discounts, and markups.

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