Assistant Facilities Manager

CBRE Group, Inc.; Singapore; On-site; SGD 72,000 - 100,000; Full time

Job summary

CBRE Group, Inc. in Singapore seeks an Assistant Facilities Manager to coordinate team activities, liaise with clients, vendors and contractors, and ensure work orders are completed efficiently.

The role requires a Diploma in Facility Management with 5+ years of related experience, and prior supervisory experience is preferred. Strong MS Office skills and a solid understanding of FM processes are essential for success.

Qualifications

• Diploma in Facility Management or equivalent with 5+ years of related experience.
• Prior managerial or supervisory experience preferred.
• Strong knowledge of FM processes, procedures, systems and concepts.

Responsibilities

• Coordinate and manage the team's daily activities and schedules.
• Serve as the point of contact for escalated landlord/tenant communications.
• Arrange regular maintenance of equipment.
• Review work order data and present performance reports.
• Design and oversee the schedule for cleaning and disinfection.
• Evaluate new vendors and compare costs/benefits.
• Track facility expenses, both regular and ad-hoc.
• Resolve problems and identify effective solutions.
• Develop new techniques to help the team meet objectives.
• Impact team and related teams’ objectives.
• Lead by example and apply CBRE RISE values.

Skills

Team leadership

Excellent organizational skills

Analytical/math skills

Education

Diploma in Facility Management

Tools

Microsoft Office

Job description

About the Role:

As a CBRE Assistant Facilities Manager, you'll be in charge of team activities that coordinate with clients, vendors, and contractors to make sure work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Coordinate and manage the team's daily activities. Establish work schedules, assign tasks, and cross-train staff.
• Point of contact for escalated communications between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
• Arrange for regular maintenance of equipment.
• Review data from work order reports and create and present performance and progress status reports to management. Make suggestions on how to improve efficiency.
• Design and oversee the schedule for cleaning and disinfecting the building.
• Conduct market research and compare costs and benefits when evaluating new vendors.
• Keep track of regular and ad-hoc facility expenses.
• Resolve complex problems and identify appropriate approaches to existing solutions to accomplish team objectives.
• May establish new techniques to ensure the team is able to meet its objectives.
• Has a direct impact on the team objectives as well as the objectives of related teams.
• Ensure personal and team outcomes have a positive impact on customer objectives.
• Lead by example and model behaviors that are consistent with CBRE RISE values. Guide team through the application of basic knowledge of practices and procedures. Work to build consensus.

What You’ll Need:

• Diploma in Facility Management or its equivalent, with 5+ years of job-related experience. Prior managerial or supervisory experience is preferred.
• In-depth understanding of a range of FM processes, procedures, systems, and concepts within industry function and basic knowledge of related job functions required.
• Requires the ability to explain complex concepts or sensitive information.
• Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Excellent organizational skills with a master- level inquisitive mindset.
• Exceptional math skills. Ability to calculate sophisticated figures such as percentages, discounts, and markups.