Assistant Events Manager, South Asia

Louis Vuitton; Singapore; On-site; SGD 65,000 - 95,000; Full time

Job summary

Louis Vuitton in Singapore is seeking an events lead to orchestrate end-to-end development, implementation, and management of South Asia events, including regional showcases, boutique openings, press and client presentations, exclusive dinners, and artistic initiatives.

You will lead project management, coordinating cross-functional teams and external partners to deliver events that align with the House’s creative vision, brand standards, and operational requirements.

Qualifications

• Knowledge and experience of the luxury market.
• Solid experience to execute different types and scale of events.
• Creative, detail oriented and focused, open to new ideas.
• Ability to grasp concepts and new procedures quickly.
• Strong communication skills.
• Able to take direction and work independently.
• Highly motivated and able to work in a fast-paced environment.

Responsibilities

• Design, develop, and implement South Asia events focusing on logistics, technical plans, and venue operations.
• Coordinate and support the Client Development Events for South Asia zone, including Singapore.
• Coordinate with Louis Vuitton Central team in Paris on events concepts and materials.
• Identify, evaluate and supervise contractors and service suppliers, monitoring progress.
• Work on technical proposals for open tenders, and participate in supplier negotiations.
• Monitor event performance and produce analytics, including photo records of setup and F&B.
• Venue sourcing for key markets and maintain venue inventory; attend site visits.
• Build, assist and maintain control of event budgets, including post-event analysis.
• Maintain stock list of items under Event Team inventory in Warehouse.

Skills

Luxury market knowledge

Event execution

Vendor management

Project coordination

Cross-functional leadership

Communication skills

Fast-paced delivery

Job description

• To orchestrate and support the end-to-end development, implementation, and management of all Louis Vuitton South Asia events, encompassing major regional showcases, boutique openings, press and client presentations, exclusive dinners, and artistic initiatives.
• Lead project management and coordinating cross-functional internal teams and external partners to deliver events that meet the House’s creative vision, brand standards and operational requirements.
• Key responsibilities include project management, creative development, venue sourcing, production coordination, logistics, F&B planning and budget control.

About The Job

• To orchestrate and support the end-to-end development, implementation, and management of all Louis Vuitton South Asia events, encompassing major regional showcases, boutique openings, press and client presentations, exclusive dinners, and artistic initiatives.
• Lead project management and coordinating cross-functional internal teams and external partners to deliver events that meet the House’s creative vision, brand standards and operational requirements.
• Key responsibilities include project management, creative development, venue sourcing, production coordination, logistics, F&B planning and budget control.

Job responsibilities

• Assist to design, develop and implement Louis Vuitton South Asia’s annual events, specifically in logistics and technical plans, venue arrangement, site applications and operations duties required for staging the events
• Coordinate and support the Client Development Events for South Asia zone, including Singapore
• Coordinate with Louis Vuitton Central team in Paris on events concepts with regards to receiving guidelines, sample materials, photos for events.
• Identify, evaluate and supervise the appointed contractors and services suppliers to ensure the services are delivered in accordance to their scope, roles and responsibilities, and monitor the work progress of all co-op parties
• Work on technical proposal for open tender invitations, active involvement in negotiation and appointment process, adhering to internal supplier management processes
• Monitor the performance of the events; produce analytical and management reports on event’s performance, including maintaining photo records of events – specifically to document venue set-up & F&B, and entertainment
• Venue sourcing for key markets and to keep inventory of venues. Attend site visits (when necessary) to ensure readiness of event space
• Build, assist and maintain control of event budgets, including post event budget analysis
• Maintain stock list of items under Event Team’s inventory in Warehouse on regular basis

Profile

• Knowledge and experience of the luxury market
• Solid experience to execute different types and scale of events
• Creative, detail oriented and focused, open to new ideas
• Ability to grasp concepts and new procedures quickly
• Strong communication skills
• Able to take direction and work independently
• Highly motivated and able to work in a fast-paced environment
• Ability to deliver quality work under tight working timeline and manage multiple external vendors efficiently

Reference LVM34289