Assistant Events Manager, South Asia

LVMH; Singapore; On-site; SGD 60,000 - 110,000; Full time

Job summary

Louis Vuitton South Asia is seeking an experienced events lead to orchestrate end-to-end development, implementation and management of major regional showcases, boutique openings, press and client presentations, exclusive dinners and artistic initiatives in Singapore and beyond.

The role requires leading cross-functional internal teams and external partners to deliver events aligned with the House’s creative vision, brand standards and operational requirements, while controlling budgets and

Qualifications

• Knowledge of the luxury market and events landscape.
• Proven experience executing diverse events at scale.
• Detail oriented with strong project management skills.
• Able to rapidly grasp concepts and procedures.
• Capable of working independently and meeting tight timelines.

Responsibilities

• Assist to design, develop and implement annual events, including logistics and operations.
• Coordinate client development events for South Asia, including Singapore.
• Collaborate with central Paris team on event concepts and materials.
• Identify, evaluate and supervise contractors and vendors; monitor progress.
• Prepare technical proposals for tenders and participate in negotiations.
• Monitor event performance and produce analytical reports with photos.
• Source venues for key markets and maintain event inventory.
• Build and control event budgets with post-event analyses.
• Maintain stock list for the Event Team's warehouse inventory.

Skills

Luxury events

Vendor management

Budget management

Cross-functional coordination

Job description

• To orchestrate and support the end-to-end development, implementation, and management of all Louis Vuitton South Asia events, encompassing major regional showcases, boutique openings, press and client presentations, exclusive dinners, and artistic initiatives.


• Lead project management and coordinating cross-functional internal teams and external partners to deliver events that meet the House’s creative vision, brand standards and operational requirements.


• Key responsibilities include project management, creative development, venue sourcing, production coordination, logistics, F&B planning and budget control.

Job responsibilities

• Assist to design, develop and implement Louis Vuitton South Asia’s annual events, specifically in logistics and technical plans, venue arrangement, site applications and operations duties required for staging the events


• Coordinate and support the Client Development Events for South Asia zone, including Singapore


• Coordinate with Louis Vuitton Central team in Paris on events concepts with regards to receiving guidelines, sample materials, photos for events.


• Identify, evaluate and supervise the appointed contractors and services suppliers to ensure the services are delivered in accordance to their scope, roles and responsibilities, and monitor the work progress of all co-op parties


• Work on technical proposal for open tender invitations, active involvement in negotiation and appointment process, adhering to internal supplier management processes


• Monitor the performance of the events; produce analytical and management reports on event’s performance, including maintaining photo records of events – specifically to document venue set-up & F&B, and entertainment


• Venue sourcing for key markets and to keep inventory of venues. Attend site visits (when necessary) to ensure readiness of event space


• Build, assist and maintain control of event budgets, including post event budget analysis


• Maintain stock list of items under Event Team’s inventory in Warehouse on regular basis

Profile

• Knowledge and experience of the luxury market


• Solid experience to execute different types and scale of events


• Creative, detail oriented and focused, open to new ideas


• Ability to grasp concepts and new procedures quickly


• Able to take direction and work independently


• Highly motivated and able to work in a fast-paced environment


• Ability to deliver quality work under tight working timeline and manage multiple external vendors efficiently

Founded in Paris in 1854, Louis Vuitton perpetuates the ambitious vision of its namesake. From his origins as a master trunk maker, manufacturing boxes used to pack both everyday objects as well as voluminous wardrobes, Louis Vuitton and his successors introduced numerous innovations including the advent of the flat-top trunk, lightweight canvas, signature patterns, and the tumbler lock. Today, Louis Vuitton’s legacy is expressed through its rigorous spirit of innovation, the boldness of its creations and an uncompromising demand for excellence.

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