Assistant Events Manager, South Asia

LVMH Fashion (S) Pte Ltd; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Louis Vuitton South Asia seeks an events lead to orchestrate end-to-end development, implementation and management of major regional showcases, boutique openings, press events, dinners and artistic initiatives. You will coordinate internal teams and external partners to deliver events that align with the House’s creative vision and brand standards.

The role requires strong project management, budget control, venue sourcing and vendor oversight in a fast-paced luxury environment, with ability to

Qualifications

• Knowledge and experience of the luxury market.
• Solid experience to execute different types and scale of events.
• Creative, detail oriented and focused, open to new ideas.
• Ability to grasp concepts and new procedures quickly.
• Strong communication skills.
• Able to take direction and work independently.
• Highly motivated and able to work in a fast-paced environment.
• Ability to deliver quality work under tight working timeline and manage multiple external vendors efficiently.

Responsibilities

• Orchestrate end-to-end development, implementation and management of Louis Vuitton South Asia events.
• Lead project management and coordinate cross-functional internal teams and external partners.
• Ensure events meet creative vision, brand standards and operational requirements.
• Assist to design, develop and implement annual events: logistics and technical plans, venue arrangements and site operations.
• Coordinate with Central team in Paris on event concepts and materials.
• Identify and supervise contractors and suppliers; monitor progress and quality.
• Prepare technical proposals for tenders; participate in negotiations and supplier selection.
• Monitor event performance and produce analytical reports; maintain venue setup and F&B records.
• Source venues for key markets and maintain inventory; attend site visits as needed.
• Build and control event budgets; perform post-event budget analysis.
• Maintain inventory stock list for Event Team’s warehouse.

Skills

Project management

Vendor management

Luxury market

Creative

Communication

Budget control

Job description

Position

• To orchestrate and support the end-to-end development, implementation, and management of all Louis Vuitton South Asia events, encompassing major regional showcases, boutique openings, press and client presentations, exclusive dinners, and artistic initiatives.
• Lead project management and coordinating cross-functional internal teams and external partners to deliver events that meet the House’s creative vision, brand standards and operational requirements.
• Key responsibilities include project management, creative development, venue sourcing, production coordination, logistics, F&B planning and budget control.

Job responsibilities

• Assist to design, develop and implement Louis Vuitton South Asia’s annual events, specifically in logistics and technical plans, venue arrangement, site applications and operations duties required for staging the events
• Coordinate and support the Client Development Events for South Asia zone, including Singapore
• Coordinate with Louis Vuitton Central team in Paris on events concepts with regards to receiving guidelines, sample materials, photos for events.
• Identify, evaluate and supervise the appointed contractors and services suppliers to ensure the services are delivered in accordance to their scope, roles and responsibilities, and monitor the work progress of all co-op parties
• Work on technical proposal for open tender invitations, active involvement in negotiation and appointment process, adhering to internal supplier management processes
• Monitor the performance of the events; produce analytical and management reports on event’s performance, including maintaining photo records of events – specifically to document venue set-up & F&B, and entertainment
• Venue sourcing for key markets and to keep inventory of venues. Attend site visits (when necessary) to ensure readiness of event space
• Build, assist and maintain control of event budgets, including post event budget analysis
• Maintain stock list of items under Event Team’s inventory in Warehouse on regular basis

Profile

• Knowledge and experience of the luxury market
• Solid experience to execute different types and scale of events
• Creative, detail oriented and focused, open to new ideas
• Ability to grasp concepts and new procedures quickly
• Strong communication skills
• Able to take direction and work independently
• Highly motivated and able to work in a fast-paced environment
• Ability to deliver quality work under tight working timeline and manage multiple external vendors efficiently