Assistant Admin executive

SRIGL SERVICES; Singapore; On-site; SGD 42,000 - 52,000; Full time

Job summary

SriGL Services is seeking an Office Operations Coordinator in Singapore to coordinate daily office activities, ensure policy compliance, and support management. You will handle communications, maintain records, and oversee budgeting and invoicing processes.

The role requires coordinating with clients, suppliers, and internal teams, updating procedural docs, and using MS Office to prepare reports and presentations.

Responsibilities

• Coordinate office activities and operations to ensure efficient workflow and compliance with company policies
• Supervise staff to maintain productivity and adherence to standards
• Liaise with third-party providers, clients, and suppliers to facilitate smooth business operations
• Manage daily phone calls and correspondence including emails, letters, and packages to support communication flow
• Update and maintain procedural documentation to ensure accuracy and accessibility
• Support budgeting and bookkeeping by verifying payments, amounts, and financial records for accuracy
• Create and update records and databases containing personnel, financial, and other relevant data for organizational needs
• Track inventory of supplies and place orders to maintain adequate stock levels
• Prepare and submit timely reports, presentations, and proposals as assigned to support decision-making
• Record and file cash transactions to maintain accurate financial documentation
• Process and file invoices to support accounts payable functions
• Utilize Microsoft Office applications (Word, Excel, PowerPoint) to produce documents and presentations
• Manage agendas and appointments for upper management to optimize time and scheduling

Job description

Company Overview

SriGL Services has over a decade of experience in cleaning and maintenance. We employ a reliable, well-trained workforce serving commercial, industrial, and residential projects.

Job Summary

Coordinate office operations to enhance efficiency and ensure compliance with company policies while supporting management and maintaining effective communication with stakeholders.

Responsibilities

• Coordinate office activities and operations to ensure efficient workflow and compliance with company policies


• Supervise staff to maintain productivity and adherence to standards


• Liaise with third-party providers, clients, and suppliers to facilitate smooth business operations


• Manage daily phone calls and correspondence including emails, letters, and packages to support communication flow


• Update and maintain procedural documentation to ensure accuracy and accessibility


• Support budgeting and bookkeeping by verifying payments, amounts, and financial records for accuracy


• Create and update records and databases containing personnel, financial, and other relevant data for organizational needs


• Track inventory of supplies and place orders to maintain adequate stock levels


• Prepare and submit timely reports, presentations, and proposals as assigned to support decision-making


• Record and file cash transactions to maintain accurate financial documentation


• Process and file invoices to support accounts payable functions


• Utilize Microsoft Office applications (Word, Excel, PowerPoint) to produce documents and presentations


• Manage agendas and appointments for upper management to optimize time and scheduling