APAC Recruiting Events Lead — Contract

GreenLight Workforce Solutions Inc; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

OpenAI is seeking a highly organized Recruiting Events Program Coordinator to plan and execute APAC recruiting events. You will partner with the Recruiting Events Manager and APAC Recruiting Manager to bring our experiences to life across the region, coordinating dinners, meetups, mixers, and other candidate engagement activities.

You will manage project plans, timelines, stakeholder alignment, and post-event reporting, while adapting global templates for regional needs and ensuring a seamless

Qualifications

• 5+ years of experience in recruiting marketing, event management, or a related field.
• Strong project-management skills, including timelines, owners, dependencies, and risks.
• Strong attention to detail across communications and all aspects of event planning.
• Excellent written and verbal communication skills, with experience creating event materials.
• Ability to work independently, bring structure to changing priorities, solve problems proactively, and follow through on commitments.
• Proficiency working on a Mac and confidence learning new tools and systems.
• Experience using ChatGPT, Codex, or other AI tools, or enthusiasm for incorporating them into your daily workflow.
• Availability to support occasional evening work and onsite event execution.
• Background supporting recruiting programs or employer brand initiatives is strongly preferred. Experience coordinating events across APAC is valuable.
• Swoogo experience is preferred, not required.
• Strong working knowledge of Google Workspace and Slack is valuable; experience with Ashby or another applicant‑tracking system is a plus.

Responsibilities

• Project manage small recruiting dinners, meetups, mixers, and other assigned APAC initiatives from kickoff through execution and post‑event closeout, maintaining project plans, workback schedules, milestones, dependencies, and readiness checklists.
• Serve as the regional Recruiting event point of contact, partnering with the Recruiting Events Manager and APAC Recruiting Manager to align event priorities, support needs, and timelines.
• Lead planning meetings and status updates, establish clear owners and deadlines, and elevate risks or blockers early.
• Partner closely with Recruiting Partners, Hiring Managers, Global Events, Workplace, and other cross‑functional teams to clarify responsibilities and complete Recruiting‑owned deliverables on time.
• Coordinate invite lists with Recruiting Partners and prepare event invitations, candidate emails, reminders, and follow‑up communications so recruiters can focus on recruiting and candidate engagement.
• Own Swoogo setup and administration for assigned events, including registration pages, RSVP and waitlist management, attendee communications, reporting, and check‑in preparation.
• Prepare and adapt event briefs, presentation materials, employee prep materials, speaker and panel questions, talking points, and other event content for regional audiences.
• Maintain staffing plans, speaker schedules, contact sheets, trackers, and shared documentation. Coordinate merch, onsite materials, and logistics with the partners responsible for delivery.
• Serve as the onsite Recruiting point of contact for assigned events, working with Global Events and Workplace partners to support a seamless candidate and attendee experience.
• Support purchase requests, invoice processing, expense reconciliation, and budget tracking through established processes.
• Track attendance, candidate engagement, feedback, and other success metrics; prepare post‑event recaps and coordinate follow‑up handoffs to Recruiting Partners.
• Use ChatGPT and Codex to improve workflows, standardize processes, automate repetitive work, and lead operational improvements that help scale regional recruiting initiatives.

Skills

Project management

Attention to detail

Communication skills

Independent work

AI tools familiarity

Mac proficiency

Tools

Swoogo

Google Workspace

Slack

Ashby

Job description

OpenAI is seeking a highly organized Recruiting Events Program Coordinator to plan and execute APAC recruiting events. You will partner with the Recruiting Events Manager and APAC Recruiting Manager to bring our experiences to life across the region, coordinating dinners, meetups, mixers, and other candidate engagement activities.

You will manage project plans, timelines, stakeholder alignment, and post-event reporting, while adapting global templates for regional needs and ensuring a seamless