Analyst, Client Communications

AIA; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

AIA in Singapore is seeking a Client Communications Analyst to deliver timely, accurate, and customer-centric written communications across email, letters and other channels. You will handle enquiries and service requests, collaborating with internal teams to resolve issues and maintain a high standard of customer service.

In this role you will engage customers by phone when needed, ensure compliance with guidelines, and contribute to improving communication quality and customer satisfaction

Qualifications

• Diploma or Degree in any discipline.
• Prior experience in customer service, customer communications, complaints handling or an operations environment is preferred.
• Experience in insurance, banking or financial services would be advantageous.
• Demonstrated ability to communicate effectively through both written and verbal channels.
• Comfortable and confident engaging customers via telephone.

Responsibilities

• Prepare clear, accurate and professional customer communications across email, letters and other written channels.
• Deliver a positive customer experience through professional, empathetic and solution-oriented communication.
• Handle routine customer enquiries and service requests, escalating where needed.
• Collaborate with internal stakeholders to obtain information for responses and resolutions.
• Maintain accurate records and case documentation in relevant systems.

Skills

Customer service

Written communication

Verbal communication

Multichannel communication

Education

Diploma or Degree

Job description

Start building a career with purpose. At AIA, your perspective, curiosity and ideas can contribute to our Purpose of helping millions of people live Healthier, Longer, Better Lives. Across our diverse markets, you will learn through meaningful work, collaborate with experienced colleagues and build practical skills as you turn fresh ideas into positive outcomes and a more sustainable future for our customers and communities. Join us to explore new possibilities, grow through real experiences and start making an impact across Asia.

About the Role

The Client Communications Analyst is responsible for delivering timely, accurate and customer-centric written communications across email, letters and other correspondence channels. The role plays a key part in maintaining a high standard of customer service, supporting positive customer outcomes and contributing to customer satisfaction performance. in this role, you will handle customer enquiries, service requests and concerns, while working closely with internal stakeholders to ensure issues are resolved effectively and professionally. This is not a correspondence-only role and you will be engaging with customers through both written communications and telephone conversations as required to facilitate case resolution and deliver a positive customer experience. You should be comfortable communicating with customers across both channels and willing to proactively engage customers by phone when necessary.

Key Responsibilities

• Customer Communications Prepare clear, accurate and professional customer communications across email, letters and other written channels. Ensure all correspondence is aligned with company communication standards, regulatory requirements and service guidelines. Review customer enquiries and provide appropriate responses within established service standards. Tailor communications to customer needs while maintaining consistency and accuracy.
• Customer Service Excellence Deliver a positive customer experience through professional, empathetic and solution-oriented communication. Support the team's efforts to maintain and improve customer satisfaction (CSAT) performance. Demonstrate strong ownership of customer cases and follow through to resolution. Identify and elevate customer issues requiring further investigation or management attention.
• Complaint Handling Handle routine and straightforward customer complaints independently. Conduct fact-finding and gather relevant information to facilitate complaint resolution. Engage customers via telephone where necessary to clarify concerns, provide updates and discuss resolutions. Escalate complex, sensitive or regulatory-related complaints to senior team members.
• Stakeholder Collaboration Liaise with internal departments to obtain information required for customer responses and case resolution. Work collaboratively with stakeholders to ensure timely completion of customer requests. Support operational initiatives and service improvement activities as assigned.
• Operational Support Support ad hoc projects, business initiatives and team activities as required. Participate in process improvement initiatives to enhance communication quality and operational efficiency. Maintain accurate records and case documentation in relevant systems.

Reuqirements

• Diploma or Degree in any discipline.
• Prior experience in customer service, customer communications, complaints handling or an operations environment is preferred.
• Experience in insurance, banking or financial services would be advantageous.
• Demonstrated ability to communicate effectively through both written and verbal channels.
• Comfortable and confident engaging customers via telephone, including handling enquiries, clarifying issues, providing updates and resolving concerns.
• Strong proficiency in written communication, with the ability to draft clear, concise and customer-friendly correspondence.
• Ability to manage customer interactions across multiple communication channels while maintaining a high standard of service.
• Excellent written and verbal communication skills.
• Strong command of English with the ability to draft clear, concise and customer-centric communications.
• Comfortable making outbound calls and handling customer conversations professionally and empathetically.
• Strong customer focus with a service-oriented mindset.
• Good judgement, problem-solving and decision-making skills.
• Ability to manage multiple priorities and work in a fast-paced environment.
• Strong attention to detail and commitment to quality.
• Takes ownership of cases and follows through to resolution.
• Able to switch effectively between written correspondence and telephone interactions to achieve the best customer outcome.

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives. You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date. "Better" starts with people who reimagine what is possible and turn ideas into meaningful action. At AIA, you will contribute in your own way, help shape outcomes that matter and collaborate with colleagues across disciplines, teams, markets and levels. We will support you to broaden your perspective, strengthen your capabilities and grow your impact. Together, we challenge assumptions, learn from one another and find better ways forward. Bring your ambition, experience and ideas to AIA, and help shape what “better” looks like. View our AIA LinkedIn page Bring your difference to AIA