Admissions Specialist

Embry-Riddle; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

Embry-Riddle Aeronautical University in Singapore is seeking an Admissions Coordinator to review and process applications, assess eligibility, and evaluate international qualifications. You will maintain accurate records and communicate requirements and outcomes to prospective students.

This role also covers student contracts, pass administration, scholarships, onboarding, and regulatory compliance, with opportunities to collaborate on contract automation and process improvements across

Qualifications

• Diploma qualification with 2 to 5 years of experience in admissions, student services, enrollment management, or a related higher education setting.
• Experience in a Singapore Private Education Institution will be highly advantageous.
• Familiarity with international education systems, qualification assessment, Student's Pass administration, and ICA requirements preferred.
• Strong attention to detail, organization, record management, and communication skills.
• Proactive team player with strong initiative, sound judgment, and ability to work independently.
• Passionate about continuous improvement and has an interest in using technology and automation to improve processes.

Responsibilities

• Review and process admissions applications, including supporting documents
• Assess applicants' eligibility based on established admissions criteria
• Evaluate international and overseas academic qualifications
• Communicate admissions requirements, outcomes, and next steps to prospective students
• Maintain accurate and complete admissions records
• Provide Pre-Course Counselling to students where required
• Prepare, issue, and facilitate student contracts
• Ensure contract administration complies with EduTrust and other applicable regulatory requirements
• Support audits, regulatory reviews, and compliance reporting
• Support Student's Pass applications, renewals, and cancellations
• Review and submit documentation through ICA's SOLAR system
• Monitor application progress and update students
• Maintain Student's Pass records in accordance with applicable requirements
• Respond to applicants and student enquiries
• Support scholarship and financial aid application processes
• Assist with student onboarding, including orientation programmes
• Manage the University's contract automation process
• Coordinate with internal stakeholders to support smooth operations
• Resolve operational issues and maintain process documentation
• Identify opportunities to improve efficiency, accuracy, and compliance

Skills

Attention to detail

Organization

Record management

Communication skills

Proactive team player

Initiative

Independent work

Continuous improvement

Automation interest

Education

Diploma

Job description

Admissions Assessment and Application Processing

• Review and process admissions applications, including supporting documents
• Assess applicants' eligibility based on established admissions criteria
• Evaluate international and overseas academic qualifications
• Communicate admissions requirements, outcomes, and next steps to prospective students
• Maintain accurate and complete admissions records

Student Contracts and Regulatory Compliance

• Provide Pre-Course Counselling to students where required
• Prepare, issue, and facilitate student contracts
• Ensure contract administration complies with EduTrust and other applicable regulatory requirements
• Support audits, regulatory reviews, and compliance reporting

Student's Pass Administration

• Support Student's Pass applications, renewals, and cancellations
• Review and submit documentation through ICA's SOLAR system
• Monitor application progress and update students
• Maintain Student's Pass records in accordance with applicable requirements

Student Support

• Respond to applicants and student enquiries
• Support scholarship and financial aid application processes
• Assist with student onboarding, including orientation programmes

Contract Automation and Process Improvement

• Manage the University's contract automation process
• Coordinate with internal stakeholders to support smooth operations
• Resolve operational issues and maintain process documentation
• Identify opportunities to improve efficiency, accuracy, and compliance

Qualifications

• Diploma qualification with 2 to 5 years of experience in admissions, student services, enrollment management, or a related higher education setting
• Experience in a Singapore Private Education Institution (PEI) will be highly advantageous
• Familiarity with international education systems, qualification assessment, Student's Pass administration, and ICA requirements are preferred
• Strong attention to detail, organization, record management, and communication skills
• Proactive team player with strong initiative, sound judgment, and ability to work independently
• Passionate about continuous improvement and has an interest in using technology and automation to improve processes

At Embry-Riddle Aeronautical University, we don't just prepare people for the future of aerospace, we help create it. As the world's leading aviation and aerospace university, Embry-Riddle is advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next-generation engineering. Our faculty, researchers and professional staff collaborate with industry leaders, government agencies and innovators to solve real-world challenges and shape the technologies transforming our world. We are accelerating research, expanding strategic partnerships and driving discoveries that will define the future of aerospace and STEM. Whether you are an educator, researcher, administrator, technologist or industry professional, your work at Embry-Riddle will contribute to something bigger than a job. You will inspire future leaders, advance groundbreaking ideas and help shape what's next. Join us and be part of a community dedicated to innovation, impact and the future of aerospace. Virtual tours: Daytona Beach: Visit the Campus Prescott: Visit the Campus Prescott Campus Future Flythrough | Embry-Riddle Aeronautical University (ERAU) Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry-Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school‑administered programs or activities. For further information, please visit our website.