Administrative Support Specialist (Entry Level)

ES RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

ES RECRUITMENT PTE. LTD. is seeking an entry-level administrative assistant to provide day-to-day office support in Singapore. You will handle calls, emails, filing, and document preparation while assisting meetings and events.

The role emphasizes organization, time-management, and strong communication. Training will be provided, and you will work with a proactive team to keep operations smooth.

Qualifications

• Minimum local Diploma or equivalent.
• Strong organizational and time-management abilities.
• Excellent attention to detail and accuracy.

Responsibilities

• Provide day-to-day administrative and clerical support.
• Answer phone calls, respond to emails, and manage correspondence.
• Schedule meetings, travel arrangements, and calendar coordination.
• Prepare agendas, take minutes, and distribute follow-ups.
• Assist with organizing events, conferences, and trainings.
• Maintain filing systems, electronic and physical records.
• Prepare, format, and organize documents and reports.
• Support senior management with calendar and task follow-ups.
• Assist in preparing reports and presentations for meetings.
• Conduct basic research and data gathering for projects.
• Coordinate with internal departments and external vendors.
• Perform other administrative duties and ad-hoc tasks.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Teamwork

Education

Diploma or equivalent

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

ES RECRUITMENT PTE. LTD. is seeking an entry-level administrative assistant to provide day-to-day office support in Singapore. You will handle calls, emails, filing, and document preparation while assisting meetings and events.

The role emphasizes organization, time-management, and strong communication. Training will be provided, and you will work with a proactive team to keep operations smooth.